Alabama Agricultural and Mechanical University AI Policy

"Students should generate work that reflects original thought. As such, the use of tools such as ChatGPT, iA Writer, etc. is prohibited in student assignment submissions. Submissions that contain AI generated content (text, video, audio and images) without appropriate documentation will be considered a violation of AAMU's Academic Honesty Policy."

"It is the policy of AAMU to impose sanctions on students who misrepresent their academic work."

"Examples of academic dishonesty include but are not limited to:

1. Plagiarism, taking someone else’s intellectual work and presenting it as one’s own (which covers published and unpublished sources)."

"Students who (cooperate or in other ways promote) participate in promoting cheating or plagiarism by others (or who take credit for the work of others) will also be in violation of this policy."

"Cheating is unacceptable in any form.

Examples include consultation of books, library materials or notes during tests without the instructor’s permission; use of crib sheets or hidden notes; intentional observation of another student’s test; receipt of a copy of an exam or questions or answers from an exam to be given or in progress; substitution of another person for the student on an exam or another graded activity; deliberate falsification of lab results; submission of falsified data; alteration of exams or other academic exercises; and collaboration on projects where collaboration is forbidden."

"Falsification, forgery or alteration of any documents pertaining to assignments and examinations."

"Individuals using an AI system must have expertise in the subject matter for which the AI is used. AI is to be utilized as a tool and is not a substitute for expertise. For example, if using AI for coding, the individual deploying the AI must have expertise in coding."

"All AI-generated content (writing, datasets, graphs, pictures, etc.) must be thoroughly reviewed by an individual with expertise to evaluate such content for accuracy as well as general proofing and editing. AI-generated content should be viewed as a starting point, not the finished product."

"The use of an AI system must be documented to capture institutional knowledge. For example, if AI is used to create code and included in a larger section of code, there must be documentation as to which code section is AI-derived and who reviewed it."

"All students admitted to the graduate programs must complete training designed to inculcate an awareness and understanding of the fundamental issues of academic integrity and the responsible conduct of research (RCR) in a manner that is consistent with federal regulations."

"All AI-generated content (writing, datasets, graphs, pictures, etc.) must be thoroughly reviewed by an individual with expertise to evaluate such content for accuracy as well as general proofing and editing. AI-generated content should be viewed as a starting point, not the finished product."

"Integrity in Use: All users of AI systems should be honest about how AI assisted in getting work done."

"Before using any A —whether for personal business tasks such as writing an email or more complex business processes such as analyzing datasets - you should consult with your department head and seek guidance."

"Any use of an AI system must have clear objectives for use as a tool and business-accepted data sets from which the AI draws. If the data sets that the AI is using are not accurate, then the information AI provides will not be accurate."

"All AI-generated content (writing, datasets, graphs, pictures, etc.) must be thoroughly reviewed by an individual with expertise to evaluate such content for accuracy as well as general proofing and editing."

"AI systems are trained on data that may contain inherent bias. Users of these systems are responsible for reviewing any AI-produced content for bias and correcting it, as necessary."

"Non-public University information must never be put into an open AI system."

"Entering any sensitive information about an individual into any AI system."

"Cheating is unacceptable in any form.

Examples include ... deliberate falsification of lab results; submission of falsified data; ..."

"All students admitted to the graduate programs must complete training designed to inculcate an awareness and understanding of the fundamental issues of academic integrity and the responsible conduct of research (RCR) in a manner that is consistent with federal regulations."

"All academic integrity/RCR training requirements must be completed prior to a student’s advancement to candidacy."

"A graduate student who has not completed the required training in academic integrity and the responsible conduct of research will not be advanced to candidacy or cleared for graduation."

"AAMU is committed to full compliance with applicable laws related to the use of artificial intelligence. Additionally, AAMU is committed to the ethical use of artificial intelligence."

"Integrity in Use: All users of AI systems should be honest about how AI assisted in getting work done."

"Submissions that contain AI generated content (text, video, audio and images) without appropriate documentation will be considered a violation of AAMU's Academic Honesty Policy."

"AAMU Representatives must document all AI systems they are utilizing and for what functions. Tracking the use of AI is not optional and is part of your job."

"The use of an AI system must be documented to capture institutional knowledge. For example, if AI is used to create code and included in a larger section of code, there must be documentation as to which code section is AI-derived and who reviewed it."

"Integrity in Use: All users of AI systems should be honest about how AI assisted in getting work done."

"Do not pass off AI-generated work as done by you solely."

"Submissions that contain AI generated content (text, video, audio and images) without appropriate documentation will be considered a violation of AAMU's Academic Honesty Policy."

"It is the policy of AAMU to impose sanctions on students who misrepresent their academic work. These sanctions will be selected by appropriate classroom instructors or other designated persons consistent with the seriousness of the violation and related considerations."

"Academic sanctions may include but not be limited to any of the following:

* verbal or written warning

* lowering of grade for assignment/activity

* lowering of term grade

* failure of class assignment"

"Administrative sanctions may include but not be limited to either of the following:

* suspension from the University

* dismissal from the University"

"This Policy is applicable to all AAMU faculty and staff, officers, board members, contractors, representatives, affiliates, agents, and any person or entity performing services for or on behalf of AAMU."

"Except for the use of an Embedded AI Tool in a software system approved for use at the University, any use of a new AI System must be approved by the AI Steering Committee and/or CIO."

"Individuals using an AI system must have expertise in the subject matter for which the AI is used. AI is to be utilized as a tool and is not a substitute for expertise."

"All AI-generated content (writing, datasets, graphs, pictures, etc.) must be thoroughly reviewed by an individual with expertise to evaluate such content for accuracy as well as general proofing and editing."

"you should ensure that your department head is aware of the use of the AI system and has approved any use of the AI system, particularly for AI-generated content that will be relayed externally."

"For example, you should ask your department head and/or HR representative if you may use an AI system to assist in writing a performance evaluation."

"Embedded AI Tools means AI tools embedded in existing software tools approved and used at AAMU and which do not require approval for use from the AI Steering Committee and/or CIO."

"The use of Embedded AI Tools in approved software at AAMU is permitted, provided those software tools are aligned with previous general business uses."

"Except for the use of an Embedded AI Tool in a software system approved for use at the University, any use of a new AI System must be approved by the AI Steering Committee and/or CIO."

"Non-public University information must never be put into an open AI system."

"Entering trade secrets, confidential information, or personal data about any individual into an open AI system."

"Entering any sensitive information about an individual into any AI system."

"Prior to inputting personal information into a closed AI system, ensure that you have obtained informed consent from the individual(s) whose personal information will be input."

"University Representatives should have all terms of use or contracts for AI systems reviewed by the Legal Department to ensure compliance with contractual obligations in using an AI system."

"Approval of an AI system does not eliminate the need for other internal approvals required at the University for the use of technology, such as a security review, privacy review, cost review and spend approval, legal review, human resources review, etc."

"Policy 5.10: General Artificial Intelligence Use Policy"

"Effective Date: June 27, 2025"

"Managing Office: Information Technology Services (ITS)"

"Alabama A&M University (AAMU) is committed to full compliance with applicable laws related to the use of artificial intelligence. Additionally, AAMU is committed to the ethical use of artificial intelligence. This Artificial Intelligence Use Policy (“Policy”) outlines AAMU’s requirements with respect to the adoption of all forms of artificial intelligence at AAMU. Such artificial intelligence adoption includes use for business efficiencies and operations."

"The Chief Information Officer (CIO) at AAMU is responsible for the enforcement of this Policy."

"Artificial Intelligence Steering Committee” or “AI Steering Committee” is an internal AAMU committee tasked with reviewing and approving uses of AI at the University."

"The intent of this Policy is to provide general guidance on the use of AI at AAMU so that AAMU can leverage the use of AI as a tool while ensuring it continues to meet legal obligations and act in an ethical manner. The use of AI at AAMU should never compromise the University’s core values or introduce undue risk to the University."