Teaching & Learning
- Student use of AI for graded academic work is governed by academic integrity requirements and depends on what the instructor allows
- The college states that completing academic work with AI in a manner not allowed by the instructor is not permitted, and faculty are expected to clarify permitted uses in their courses
completion of academic work in a manner not allowed by the instructor
Academic Integrity: Students' use of AI tools must adhere to college requirements regarding academic integrity found in college policies, handbooks, codes of conduct, and other such documents. Faculty should be clear with students in their courses regarding permitted uses, if any, of AI tools. Students are also encouraged to ask their instructors for clarification about permitted uses of AI tools as needed.
- AI is presented as something that can be incorporated into the classroom, and users are advised to use it as support for their own thinking rather than as a substitute for it
- The college provides educational resources that encourage faculty and students to learn how AI can be used in teaching and learning, but it does not set a specific rule for student study-help use
Leverage AI as co-intelligence and for thought partnership, building upon your original thoughts, writings, and ideas, rather than utilizing AI to attempt to think for you.
The following video series “Practical AI for Instructors and Students” was produced by Drs. Ethan Mollick and Lilach Mollick from the Wharton School of the University of Pennsylvania. These videos give a great overview of AI, creating prompts for AI, and some of the ways that AI can be incorporated into the classroom. They also give examples of AI prompts which you can copy from the show notes below the videos.
Research
- The college requires users to review AI-generated content before sharing or publishing it, including proprietary or unpublished research
- It also warns that AI-generated content can be inaccurate, misleading, fabricated, or contain copyrighted, sensitive, or confidential material
Responsible Use: You are responsible for any content you produce or publish, including AI-generated content. AI-generated content can be inaccurate, misleading, or entirely fabricated (sometimes called “hallucinations”), or may unintentionally contain copyrighted, sensitive, or even confidential material. AI-generated content can also contribute to misinformation. Always review your AI-generated content before publication or sharing.
Examples of AI-generated content include, but are not limited to:
proprietary or unpublished research
- The college prohibits entering sensitive or confidential information, including non-public research data, into AI tools that are not authorized by the college
- It also states that AI-generated data analysis from raw data, survey data, or dashboards must be treated as content for which the user remains responsible and must review before sharing or publication
Safeguard Sensitive, Confidential, and Restricted Data: Do not enter sensitive or confidential information, including non-public research data and student and/or employee data, into AI tools not authorized by the college for such usage. Information shared with third-party AI tools could be exposed to unauthorized parties.
Data analysis generated from raw data, survey data and or data dashboards
Responsible Use: You are responsible for any content you produce or publish, including AI-generated content. AI-generated content can be inaccurate, misleading, or entirely fabricated (sometimes called “hallucinations”), or may unintentionally contain copyrighted, sensitive, or even confidential material. AI-generated content can also contribute to misinformation. Always review your AI-generated content before publication or sharing.
- The university does not provide a research-specific AI ethics rule for grant proposals or IRB submissions in the provided sources
- However, its general AI guidance requires protecting non-public research data, emphasizes user responsibility for AI-generated content, and requires review before publication or sharing
Safeguard Sensitive, Confidential, and Restricted Data: Do not enter sensitive or confidential information, including non-public research data and student and/or employee data, into AI tools not authorized by the college for such usage. Information shared with third-party AI tools could be exposed to unauthorized parties.
Responsible Use: You are responsible for any content you produce or publish, including AI-generated content. AI-generated content can be inaccurate, misleading, or entirely fabricated (sometimes called “hallucinations”), or may unintentionally contain copyrighted, sensitive, or even confidential material. AI-generated content can also contribute to misinformation. Always review your AI-generated content before publication or sharing.
Academic Integrity
- The college ties student AI use to existing academic integrity and conduct rules rather than stating an AI-specific detection process
- It says students must follow applicable policies and that failure to comply with student conduct provisions may lead to disciplinary action
Academic Integrity: Students' use of AI tools must adhere to college requirements regarding academic integrity found in college policies, handbooks, codes of conduct, and other such documents.
Amarillo College Student Rights and Responsibilities publication contains policies, regulations and procedures that include a Code of Conduct, and Alcohol and Drug policies. Students are responsible for knowing and abiding by its provisions. Failure to comply with these regulations may result in disciplinary action.
Institutional & Administrative
- Faculty and staff may use AI, but they are subject to privacy, confidentiality, bias, plagiarism, copyright, and misinformation requirements
- The college specifically identifies grading, creation of non-public instructional materials, and personnel or disciplinary decision-making as areas requiring caution, and it requires review of AI-generated content before sharing or publication
creation of non-public instructional materials; and grading
decision making in the recruitment of personnel or disciplinary action
Responsible Use: You are responsible for any content you produce or publish, including AI-generated content. AI-generated content can be inaccurate, misleading, or entirely fabricated (sometimes called “hallucinations”), or may unintentionally contain copyrighted, sensitive, or even confidential material. AI-generated content can also contribute to misinformation. Always review your AI-generated content before publication or sharing.
Data Privacy and Security. Data entered into AI tools complies with all privacy, cybersecurity, education laws such as the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g; 34 CFR Part 99, and institutional policies.
Confidentiality. Data entered into AI tools is capable of being reverse engineered, so use of AI must not result in the college breaching a duty of confidentiality.
Bias and Discrimination. The output from using AI tools does not result in bias and/or discrimination against any student, employee, and/or other individual.
Plagiarism. The output does not result in plagiarism.
Copyright Infringement. The output does not result in copyright infringement.
Misinformation. The use of AI does not result in the college producing a public document that contains incorrect, inaccurate, or misleading information.
- Faculty and staff seeking to use or acquire AI tools must follow institutional procurement processes so that compliance, privacy, and security protections are in place
- The college prohibits entering sensitive, confidential, restricted, and non-public research, student, or employee data into AI tools unless the tools are authorized by the college for that use
Safeguard Sensitive, Confidential, and Restricted Data: Do not enter sensitive or confidential information, including non-public research data and student and/or employee data, into AI tools not authorized by the college for such usage. Information shared with third-party AI tools could be exposed to unauthorized parties.
Confidential and Restricted data
Includes all data related to HIPAA and FERPA, contracts, credit card data, social security numbers, HR data, compliance reports and associated legal data
Acquisition and Official Use of AI Tools: Faculty and staff seeking to use or acquire AI tools must adhere to college policies and standards regarding the acquisition of new IT products and services. Established procurement processes ensure that IT products and services have sufficient compliance, privacy, and security protections to safeguard our faculty, staff, and students.
Data Privacy and Security. Data entered into AI tools complies with all privacy, cybersecurity, education laws such as the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g; 34 CFR Part 99, and institutional policies.
Confidentiality. Data entered into AI tools is capable of being reverse engineered, so use of AI must not result in the college breaching a duty of confidentiality.
- The college also states that it supports responsible experimentation and use of AI tools
- Amarillo College describes its AI guidance as an initial set of guidelines rather than a new standalone policy, and says it will continue monitoring developments and updating the guidance with community feedback
The following is a set of initial guidelines concerning the use and procurement of AI tools at Amarillo College.
The College supports responsible experimentation and use of AI tools, but there are important considerations to keep in mind when using these tools, including information security and data privacy, compliance, copyright, and academic integrity.
It is important to note that these guidelines are not new college policy; rather, they leverage existing college policies. Amarillo College will continue to monitor developments and incorporate feedback from the college community to update our guidelines accordingly.
DocuMark: Responsible AI Use for Academic Integrity
Knowing your institution's AI policy is step one. DocuMark helps enforce it fairly by empowering universities to manage AI-generated content, prevent cheating, and support student writing through responsible AI use.
Common Questions About Amarillo College's AI Policies
Amarillo College has defined AI policies in 9 of 12 categories, with an overall coverage score of 75%.
No explicit disclosure requirement is currently defined in the available policy sources.
The college ties student AI use to existing academic integrity and conduct rules rather than stating an AI-specific detection process. It says students must follow applicable policies and that failure to comply with student conduct provisions may lead to disciplinary action.
The college prohibits entering sensitive, confidential, restricted, and non-public research, student, or employee data into AI tools unless the tools are authorized by the college for that use. Faculty and staff seeking to use or acquire AI tools must follow institutional procurement processes so that compliance, privacy, and security protections are in place.