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- The procedure applies broadly to colleges and work units and requires responsible, human-reviewed, and trained use of AI in agency operations
- It does not give faculty-specific rules for grading, feedback, lesson planning, or recommendation letters, but all users must follow training, oversight, and review requirements, and AI outputs must be checked before use in decision-making
All Technical Colleges and work units associated with the Technical College System of Georgia.
TCSG harnesses the potential of these technologies to enhance services, improve efficiency, and drive innovation. The responsible use of AI tools including Generative AI is rooted in the principles of ethics, accountability, transparency, and user protection.
Ensure that AI systems employ a human-in-the-loop, especially for decisionmaking processes.
Verify accuracy of AI-generated outputs by cross-checking reliable sources, human judgement, and other relevant methods.
Ensure that AI-generated content is properly reviewed and approved by designated personnel before it is published or used for decision-making.
All users of AI systems shall undergo appropriate training to ensure the responsible and ethical use of these tools, including:
- The CIO may terminate AI tools that pose privacy, security, reputational, or malicious risks
- New AI tools for business operations require prior procurement review, and outside review assesses safety, privacy, and compliance
- The policy also requires authorization and protection of confidential or sensitive personal data, including anonymization, encryption, security controls, consent where needed, and breach reporting
Colleges shall submit a Business Solutions Review (BSR) Request form to TCSG prior to procurement if they believe a new AI tool could be advantageous to business operations.
TCSG shall submit a Business Solutions Review (BSR) Request form to GTA (gta.psg@gta.ga.gov) prior to procurement if they believe a new AI tool could be advantageous to business operations. GTA will assess the tool for safety, privacy, and compliance. The State CIO will provide a response to the senior executive of the requesting agency.
When using AI tools, all confidential information or sensitive personal data must be authorized for use in the manner proposed and be anonymized, encrypted, or otherwise protected, including:
Implementing sufficient security measures to protect data from unauthorized access, modification, or detection.
Obtaining appropriate consent from data subjects when necessary.
Reporting any data breaches or incidents involving AI systems to the designated authority at TCSG Office of Information Technology and Data Resources.
TCSG’s CIO may order the termination of use of any AI tool that has been found to generate outputs that cause a risk to data privacy and security, reputational damage to Colleges or the System Office, or malicious consequences.
- The college follows a system-level AI governance framework from the Technical College System of Georgia that emphasizes ethical, trustworthy, and responsible AI use across all colleges and work units
- The procedure establishes governance elements such as required procurement review, designated compliance staff, reporting to the CIO, monitoring, training, and principles of ethics, accountability, transparency, and user protection
The Technical College System of Georgia (TCSG) delineates the protocols for deployment of Artificial Intelligence (AI), Generative AI, Deep Learning and Machine Learning tools within all Colleges and Work Units associated with TCSG. As AI technology evolves and further integrates into daily business operations, it is imperative for TCSG to utilize AI in an ethical, trustworthy, and responsible manner.
All Technical Colleges and work units associated with the Technical College System of Georgia.
TCSG harnesses the potential of these technologies to enhance services, improve efficiency, and drive innovation. The responsible use of AI tools including Generative AI is rooted in the principles of ethics, accountability, transparency, and user protection.
Each College shall designate a staff member who shall be responsible for ensuring full compliance with this standard and the requirements set forth herein.
All users of AI systems shall undergo appropriate training to ensure the responsible and ethical use of these tools, including:
DocuMark: Responsible AI Use for Academic Integrity
Knowing your institution's AI policy is step one. DocuMark helps enforce it fairly by empowering universities to manage AI-generated content, prevent cheating, and support student writing through responsible AI use.
Common Questions About Augusta Technical College's AI Policies
Augusta Technical College has defined AI policies in 3 of 12 categories, with an overall coverage score of 25%.
No explicit disclosure requirement is currently defined in the available policy sources.
No explicit detection or enforcement process is currently defined in the available policy sources.
New AI tools for business operations require prior procurement review, and outside review assesses safety, privacy, and compliance. The policy also requires authorization and protection of confidential or sensitive personal data, including anonymization, encryption, security controls, consent where needed, and breach reporting. The CIO may terminate AI tools that pose privacy, security, reputational, or malicious risks.