Teaching & Learning
- Cal Poly Pomona does not set a single university-wide rule for student AI use in coursework in the provided sources
- Instead, the CAFE materials present classroom-level policy models showing that AI use for assignments may be prohibited, allowed only when a specific assignment says so, or allowed unless an assignment forbids it, with disclosure/citation requirements when allowed
Classroom policies focusing on fair and ethical use of generative AI from your colleagues for fostering a productive and positive learning environment.
Generative artificial intelligence (gAI) tools such as ChatGPT, DALL-E, Grammarly, etc., are not allowed in this class unless the specific assignment clearly states that gAI use is allowed. Certain assignments in this course will permit or encourage the use of specific gAI tools in specific ways. gAI use must be appropriately acknowledged and cited. The use of unauthorized AI tools will result in a failing grade for the assignment, with more severe penalties possible in consultation with Student Conduct.
The use of Generative artificial intelligence (gAI) tools such as ChatGPT, DALL-E, Grammarly, etc., is allowed in this class with detailed acknowledgement and description of its use, unless the specific assignment clearly states that gAI use is not allowed. ALL gAI use must be appropriately acknowledged and cited. The use of unacknowledged AI tools will result in a failing grade for the assignment, with more severe penalties possible in consultation with Student Conduct.
Work in this class is expected to be entirely the product of your own effort and learning. Therefore, the use of generative AI tools (such as ChatGPT, DALL-E, Grammarly, and all other such) are not permitted in this class, since such work is not entirely your own. The use of unauthorized AI tools will result in a failing grade for the assignment, with more severe penalties possible in consultation with Student Conduct.
- While Cal Poly Pomona does not have a policy specifically focused on AI in examinations, its general academic integrity policy applies
- Cheating is defined as "using or attempting to use unauthorized materials, information, or study aids in any academic exercise." Therefore, using generative AI during an examination without explicit authorization from the instructor is considered cheating
ACADEMIC DISHONESTY: As stated in the University Catalog, “Cheating, plagiarism, or any other form of academic dishonesty is a serious offense and will not be tolerated by the University.”... Academic dishonesty is broken down into four categories: Cheating, Fabrication, Facilitating academic dishonesty, and Plagiarism. Examples of each are listed below. CHEATING - using or attempting to use unauthorized materials, information, or study aids in any academic exercise. Examples of cheating include...
- Examples include tutoring-style help, summarizing readings, brainstorming, outlining, study guides, practice questions, and exam preparation
- The provided sources state that AI can be used for study and learning support, but the examples are presented as faculty samples and student discussion examples rather than a binding university-wide rule
The use of generative AI tools (e.g. ChatGPT, Grammarly, Gemini, etc.) is permitted in this course for the following activities:
* Checking grammar and style
* Brainstorming and refining your ideas;
* Finding information on your topic; and
* Drafting an outline to organize your thoughts.
I let students volunteer the order in which they spoke. As the students shared their opinions, I sometimes prompted the class to give reasons or examples, such as when one student said that AI is useful in helping us understand new or difficult topics. They explained that AI can be like a tutor, explaining or giving examples of concepts, checking their answers to problems, summarizing readings, producing samples to imitate, or helping them brainstorm ideas or outline their organization for writing tasks.
Students can benefit from using Microsoft Copilot throughout their academic life, including:
* Assignment Assistance: Draft essays, reports, and other assignments, ensuring clarity and coherence in writing.
* Study Aid: Summarize articles and lecture notes, making it easier to review and understand complex material.
* Research Support: Conduct literature reviews, organize research findings, and draft parts of research papers.
* Data Analysis: Analyze data for projects and theses and interpret results.
* Exam Preparation: Generate study guides, practice questions, and summaries to aid in exam preparation.
Research
- The AI tools page describes faculty and student uses such as drafting research proposals, articles, and parts of research papers
- The provided sources indicate that AI tools may be used to assist with research writing and manuscript preparation, but they do not provide a binding university-wide research policy
Faculty can leverage Microsoft Copilot to enhance their teaching, research, and administrative tasks, including:
* Lecture Preparation: Draft lecture notes, create presentation outlines, and brainstorm engaging class activities.
* Research Assistance: Assist in literature reviews, summarize academic papers, and draft research proposals and articles.
* Grading and Feedback: Provide initial assessments of student work and generate personalized feedback.
* Data Analysis: Analyze research data and interpret results.
* Student Support: Create study guides, answer common student queries, and provide additional resources for learning.
Students can benefit from using Microsoft Copilot throughout their academic life, including:
* Assignment Assistance: Draft essays, reports, and other assignments, ensuring clarity and coherence in writing.
* Study Aid: Summarize articles and lecture notes, making it easier to review and understand complex material.
* Research Support: Conduct literature reviews, organize research findings, and draft parts of research papers.
- The AI tools page explicitly lists data analysis and interpretation for faculty research and for student projects and theses
- The provided sources indicate that AI tools may be used for research data analysis, but they do not establish a detailed university-wide research data policy
Faculty can leverage Microsoft Copilot to enhance their teaching, research, and administrative tasks, including:
* Lecture Preparation: Draft lecture notes, create presentation outlines, and brainstorm engaging class activities.
* Research Assistance: Assist in literature reviews, summarize academic papers, and draft research proposals and articles.
* Grading and Feedback: Provide initial assessments of student work and generate personalized feedback.
* Data Analysis: Analyze research data and interpret results.
* Student Support: Create study guides, answer common student queries, and provide additional resources for learning.
Students can benefit from using Microsoft Copilot throughout their academic life, including:
* Assignment Assistance: Draft essays, reports, and other assignments, ensuring clarity and coherence in writing.
* Study Aid: Summarize articles and lecture notes, making it easier to review and understand complex material.
* Research Support: Conduct literature reviews, organize research findings, and draft parts of research papers.
* Data Analysis: Analyze data for projects and theses and interpret results.
Academic Integrity
- In the provided sources, disclosure and citation requirements are presented through classroom-level sample policies rather than a single university-wide mandate
- Where AI use is allowed, the samples require acknowledgement, citation, or disclosure, and one faculty sample instructs students to cite each use in the relevant section rather than only at the end
Your use of AI tools must be properly documented and cited in order to stay within university policies on academic integrity. Use of these tools without disclosure is academically dishonest because it's pretending you did work you didn't do.
Do NOT simply cite the use of AI at the end of your paper – cite each usage in each specific section as you proceed in your paper.
Generative artificial intelligence (gAI) tools such as ChatGPT, DALL-E, Grammarly, etc., are not allowed in this class unless the specific assignment clearly states that gAI use is allowed. Certain assignments in this course will permit or encourage the use of specific gAI tools in specific ways. gAI use must be appropriately acknowledged and cited.
The use of Generative artificial intelligence (gAI) tools such as ChatGPT, DALL-E, Grammarly, etc., is allowed in this class with detailed acknowledgement and description of its use, unless the specific assignment clearly states that gAI use is not allowed. ALL gAI use must be appropriately acknowledged and cited.
The use of Generative artificial intelligence (gAI) tools such as ChatGPT, DALL-E, Grammarly, etc., is allowed in this class with detailed acknowledgement and description of its use. ALL usage of gAI tools must be disclosed.
- The provided sources address detection and enforcement through classroom-level sample policies
- These samples state that unauthorized, unacknowledged, or undisclosed AI use can result in a failing grade for the assignment with possible further penalties through Student Conduct, and one sample says the instructor may use TurnItIn and AI detection tools and require a meeting to explain the work process
Any assignment that is found to have used generative AI tools in unauthorized ways will be penalized as a violation of academic integrity
I will use TurnItIn, Cal Poly Pomona’s plagiarism tool, on all papers routinely. I may use AI detection tools as well. If reports indicate low originality or a high probability of AI usage, I will ask you to meet with me and explain your work process and product.
Academic dishonesty at any stage of a project will result in at least a failing grade for that percentage of the class grade, with more severe penalties possible in consultation with Student Conduct
The use of unauthorized AI tools will result in a failing grade for the assignment, with more severe penalties possible in consultation with Student Conduct.
The use of unacknowledged AI tools will result in a failing grade for the assignment, with more severe penalties possible in consultation with Student Conduct.
The use of undisclosed AI tools will result in a failing grade for the assignment, with more severe penalties possible in consultation with Student Conduct.
Institutional & Administrative
- The provided sources expressly support faculty and staff access to AI tools and describe faculty uses in teaching, research, and administration
- They also state that faculty may use AI for tasks such as lecture preparation, drafting research proposals and articles, providing initial assessments and feedback, and administrative writing, but the sources do not set detailed mandatory limits for these activities
Free limited access is available to Cal Poly Pomona faculty, staff, and students as part of IT@CPP’s Microsoft Office 365.
Faculty can leverage Microsoft Copilot to enhance their teaching, research, and administrative tasks, including:
* Lecture Preparation: Draft lecture notes, create presentation outlines, and brainstorm engaging class activities.
* Research Assistance: Assist in literature reviews, summarize academic papers, and draft research proposals and articles.
* Grading and Feedback: Provide initial assessments of student work and generate personalized feedback.
* Data Analysis: Analyze research data and interpret results.
* Student Support: Create study guides, answer common student queries, and provide additional resources for learning.
Microsoft Copilot is designed to be a versatile and powerful assistant, enhancing your productivity and creativity across various tasks, like:
* Document Creation: Draft emails, reports, and documents, helping you get started quickly and ensuring your writing is clear and professional.
- The provided sources identify institutionally available AI tools and include privacy-related guidance, but they do not define a full university data-classification policy for AI inputs
- Microsoft Copilot is described as available through university credentials, with information staying private within the university's Microsoft 365 environment and not being used to train public AI models; the AI tools page also tells users to review tool privacy policies before using them with students
Log into Microsoft Copilot by following these steps:
1. Log into MyCPP using your Cal Poly Pomona credentials.
2. Once logged in, select the Online Services tab and search for Microsoft Copilot or navigate directly to the Microsoft Copilot website.
Free limited access is available to Cal Poly Pomona faculty, staff, and students as part of IT@CPP’s Microsoft Office 365.
When you use Microsoft Copilot with your Cal Poly Pomona account, your information stays private within Cal Poly Pomona's Microsoft 365 environment. It's not used to train public AI models. The information that Copilot generates comes from public sources like the internet.
It's important to review the privacy policy of any gAI tool before using it with students.
Adobe does not train Adobe Firefly on user content.
- Cal Poly Pomona has an Academic Affairs governance structure and strategy for emerging technologies
- The guidelines set division-wide principles for responsible use in teaching, learning, and scholarship, apply to all members of Academic Affairs, and require compliance with existing laws and policies; the Emerging Technology Governance Committee is charged with overseeing development and governance and initially focusing on a comprehensive generative AI policy
These guidelines describe shared principles and expected behavior within the Division of Academic Affairs for the responsible use of emerging technologies that have the potential to significantly impact the university community, functions, and processes.
Guidelines apply to:
* All members of Academic Affairs engaged in teaching, learning, scholarship, and the support of these activities.
* Emerging Technologies accessed through sources that are open, proprietary, licensed, free, provided by the university, or procured privately.
All use of emerging technologies must comply with existing CSU and Cal Poly Pomona policies, standards, and guidelines, as well as relevant state and federal laws. Relevant Cal Poly Pomona policies must be updated as needed to address issues raised by emerging technologies.
The Academic Affairs Emerging Technology Governance Committee (ETGC) at Cal Poly Pomona is established to oversee the development, implementation, and governance of emerging technologies on campus. Additionally, the ETGC will make recommendations for resources and support necessary for the effective integration of emerging technologies in academic functions. The committee will initially focus on creating a comprehensive policy regarding the use of generative AI.
Purpose: Emerging technologies have the potential to enhance teaching and learning by providing new ways to engage with content, generate ideas, and assist in problem-solving. Academic Affairs acknowledges and is committed to ensuring that use of such technologies promotes creativity, innovation, and learning, while safeguarding Cal Poly Pomona’s core values.
DocuMark: Responsible AI Use for Academic Integrity
Knowing your institution's AI policy is step one. DocuMark helps enforce it fairly by empowering universities to manage AI-generated content, prevent cheating, and support student writing through responsible AI use.
Common Questions About California Polytechnic State University, Pomona (Cal Poly Pomona)'s AI Policies
California Polytechnic State University, Pomona (Cal Poly Pomona) has defined AI policies in 10 of 12 categories, with an overall coverage score of 83%.
In the provided sources, disclosure and citation requirements are presented through classroom-level sample policies rather than a single university-wide mandate. Where AI use is allowed, the samples require acknowledgement, citation, or disclosure, and one faculty sample instructs students to cite each use in the relevant section rather than only at the end.
The provided sources address detection and enforcement through classroom-level sample policies. These samples state that unauthorized, unacknowledged, or undisclosed AI use can result in a failing grade for the assignment with possible further penalties through Student Conduct, and one sample says the instructor may use TurnItIn and AI detection tools and require a meeting to explain the work process.
The provided sources identify institutionally available AI tools and include privacy-related guidance, but they do not define a full university data-classification policy for AI inputs. Microsoft Copilot is described as available through university credentials, with information staying private within the university's Microsoft 365 environment and not being used to train public AI models; the AI tools page also tells users to review tool privacy policies before using them with students.