College of St. Benedict AI Policy

Students are assumed to be the author of all coursework they submit, and that all submitted work is completed in a manner ensuring that the core intellectual substance of the assignment is carried out by the student themselves.

• Cheating: copying the work of another student; receiving unauthorized assistance during an exam; use of content not authored by the student for homework, exams, or other assignments; submitting an assignment from one course for another course or other similar acts.

• Plagiarism: the act of using ideas, words, or work from another source (including generative AI or other emerging content creating tools) and presenting it as one's own without giving credit to the source creator(s).

• Actions indicating a general disregard of institutional or course-level policies, guidelines, or expectations regarding academic honesty and misconduct.

In addition to institutional policy, instruction on course level guidelines and expectations will also be provided, if applicable.

• Cheating: copying the work of another student; receiving unauthorized assistance during an exam; use of content not authored by the student for homework, exams, or other assignments; submitting an assignment from one course for another course or other similar acts.

Students are assumed to be the author of all coursework they submit, and that all submitted work is completed in a manner ensuring that the core intellectual substance of the assignment is carried out by the student themselves.

Users must not upload, disclose, or process institutional confidential, regulated, or restricted information in unapproved cloud services, artificial intelligence platforms, or third-party applications without appropriate authorization and data protection controls.

Users must safeguard research data, intellectual property, and other institutional information assets in accordance with applicable grant, contractual, regulatory, and institutional requirements.

Users must not upload, disclose, or process institutional confidential, regulated, or restricted information in unapproved cloud services, artificial intelligence platforms, or third-party applications without appropriate authorization and data protection controls.

Users must safeguard research data, intellectual property, and other institutional information assets in accordance with applicable grant, contractual, regulatory, and institutional requirements.

Early in their college career, students review how to understand the value of intellectual property, avoid insufficient citation of sources, inappropriate paraphrasing of sources, and wholesale reproduction of unacknowledged sentences and paragraphs including those produced using emergent technologies, which are serious offenses in the scholarly world.

• Plagiarism: the act of using ideas, words, or work from another source (including generative AI or other emerging content creating tools) and presenting it as one's own without giving credit to the source creator(s).

If an instructor suspects academic misconduct, they must present compelling evidence of this misconduct.

1. An instructor suspecting a violation of the misconduct policy must gather evidence and fill out the instructor portion of the Report of Academic Misconduct Form (https://my.csbsju.edu/pages/faculty‐resources).

2. The instructor must communicate with the student to present the Academic Misconduct Form and the evidence of the specific offense.

The actions determined by the instructor (or by the appropriate Dean or Dean’s designee in cases of a second or third offense) will stand unless and until the student’s appeal leads to a finding that the

Violations of this Acceptable Use Policy will be handled through standard disciplinary processes as outlined in the Student Handbook and applicable faculty and staff handbooks. IT Services may take immediate action, including disabling accounts, isolating devices, or restricting network access, when necessary to protect institutional systems, data, or operations.

In accordance with their mission to provide a liberal arts education, to foster the free exchange of ideas, and to provide effective support for its teaching, learning and research, it is the policy of the College of Saint Benedict and Saint John’s University (CSB and SJU) to permit broad access to information technology resources for students, faculty, and staff to use in fulfilling the institutional mission, and for appropriate college/university-related activities.

This policy applies to all persons who access or use institutional resources, which includes employees, students, faculty, emeriti faculty, visitors, volunteers, third parties, alumni, contractors, consultants, clients, temporaries, and others (collectively known as “users“), who have access to, support, administer, manage, or maintain CSB and SJU information and technology assets.

Users must not upload, disclose, or process institutional confidential, regulated, or restricted information in unapproved cloud services, artificial intelligence platforms, or third-party applications without appropriate authorization and data protection controls.

Users remain responsible for reviewing the accuracy, appropriateness, confidentiality, intellectual property implications, and authorized use of content created or processed using artificial intelligence tools.

Users are responsible for handling institutional information in accordance with applicable data classification, privacy, records retention, and information security policies.

Users must not upload, disclose, or process institutional confidential, regulated, or restricted information in unapproved cloud services, artificial intelligence platforms, or third-party applications without appropriate authorization and data protection controls.

Users remain responsible for reviewing the accuracy, appropriateness, confidentiality, intellectual property implications, and authorized use of content created or processed using artificial intelligence tools.

Users must not configure institutional information or accounts to automatically forward, synchronize, copy, or store institutional information in unauthorized personal accounts, devices, storage services, or applications.

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