Teaching & Learning
- Unauthorized AI use on assignments is prohibited under the student conduct and academic integrity rules
- For students generally, AI tools may be used to support learning and scholarship, but they should not be relied on to produce original work
- For ERLI students specifically, AI use on assignments is allowed only with prior teacher permission, subject to class-specific rules, and students must submit their full AI interaction and be able to explain and verify the work
Artificial Intelligence (AI) - The use of artificial intelligence (AI) tools in an educational setting must be guided by ethical principles and academic integrity. Students and faculty may use these tools for research support or aids to enhance their learning and scholarship but should not rely on them to produce original work. The university recognizes the potential benefits of AI but acknowledges the potential risks, such as creating unauthentic, inaccurate, biased, or harmful content.
Eagles should follow best practices to ensure authentic scholastic accomplishment and academic integrity, including avoiding plagiarism or machine ghostwriting. Ultimately, the university upholds the importance of intellectual honesty and ethical research practices and expects Eagles to act in accordance with these principles when using AI tools.
Cheating - Eagles may not use unauthorized assistance, including technology, websites, and/or electronics, in preparing or completing assignments, including any oral or written presentations or any quiz or examination.
Using ChatGPT and other AI tools should add to students’ own thinking and ideas, not replace them. The goal of using any tools is to make learning better. Teachers will show students how to use AI tools in class. Teachers will also tell students how they are allowed to use the tools. Each class may use different tools and have additional rules.
Before working with an AI tool on any assignments, students need to ask for and get permission from the teacher. When asking for permission, students need to explain how they will use AI and why they will use AI. When students use AI for an assignment they submit, they must also submit the full interaction with the AI tool. Students need to check all the work they submit for accuracy and they must know all content, including vocabulary words. The teacher may ask students to explain their work.
- ERLI guidance also states that teachers determine how AI tools may be used in class, and rules may differ by class
- The university prohibits students from using unauthorized assistance, including technology, when completing quizzes or examinations
Cheating - Eagles may not use unauthorized assistance, including technology, websites, and/or electronics, in preparing or completing assignments, including any oral or written presentations or any quiz or examination.
Cheating is a broad term that refers to the use or provision of unauthorized assistance when completing assignments, tests, or any graded work. This includes giving or receiving help from unauthorized persons, using prohibited materials or devices, communicating exam content before or after administration, and collaborating on assignments that are expected to be completed individually.
Using ChatGPT and other AI tools should add to students’ own thinking and ideas, not replace them. The goal of using any tools is to make learning better. Teachers will show students how to use AI tools in class. Teachers will also tell students how they are allowed to use the tools. Each class may use different tools and have additional rules.
- The university allows AI to be used as learning support rather than as a substitute for original student work
- Students and faculty may use AI for research support or learning aids, and the university describes AI as a learning tool integrated into teaching; ERLI also says teachers will instruct students on allowed uses and that class rules may vary
Artificial Intelligence (AI) - The use of artificial intelligence (AI) tools in an educational setting must be guided by ethical principles and academic integrity. Students and faculty may use these tools for research support or aids to enhance their learning and scholarship but should not rely on them to produce original work. The university recognizes the potential benefits of AI but acknowledges the potential risks, such as creating unauthentic, inaccurate, biased, or harmful content.
At Embry-Riddle, artificial intelligence is woven throughout the curriculum — not only as a subject of study, but as a powerful tool for learning, research and creative work.
Faculty ensure AI is used as both a learning tool and subject, with strong emphasis on ethical use, project-based learning, cross-disciplinary integration and preparation for real-world applications.
Students actively use AI tools across disciplines, learning to create content, apply prompt engineering, build chatbots and analyze data using AI-driven methods. This hands-on, practical experience prepares students for job-ready capabilities in their respective fields.
Using ChatGPT and other AI tools should add to students’ own thinking and ideas, not replace them. The goal of using any tools is to make learning better. Teachers will show students how to use AI tools in class. Teachers will also tell students how they are allowed to use the tools. Each class may use different tools and have additional rules.
- The university does not set a standalone AI coding policy, but it treats computer code under its academic integrity rules
- Students may not use unauthorized assistance in graded work, and over-sharing of computer code outside collaborative assignments is prohibited
Cheating - Eagles may not use unauthorized assistance, including technology, websites, and/or electronics, in preparing or completing assignments, including any oral or written presentations or any quiz or examination.
Over-sharing - Eagles may not over-share, which is defined as copying numerical solutions, computer code, or lab experiments outside of collaborative assignments, to name a few examples of violations.
Cheating is a broad term that refers to the use or provision of unauthorized assistance when completing assignments, tests, or any graded work. This includes giving or receiving help from unauthorized persons, using prohibited materials or devices, communicating exam content before or after administration, and collaborating on assignments that are expected to be completed individually.
Over-sharing refers to sharing numerical solutions, computer code, or laboratory experiments outside of assigned group work.
Research
- For the Journal of Aviation/Aerospace Education & Research, AI use in manuscript preparation is limited
- Authors may use AI to improve readability, grammar, language, figures, graphics, and images, but AI is prohibited from drafting the manuscript
- Authors remain fully responsible for the manuscript and must disclose any AI use in the acknowledgments section, including the tool and its role
This policy establishes guidelines for the ethical and transparent use of artificial intelligence (AI), including generative AI tools (e.g., ChatGPT, Claude, Gemini), in the preparation, review, and editorial management of manuscripts submitted to the Journal of Aviation/Aerospace Education & Research (JAAER).
Authors remain fully accountable for the accuracy, originality, integrity, and ethical compliance of their manuscript, including any content modified with AI.
Permitted:
* Improving readability, grammar, or language.
* Enhancing clarity of figures, illustrations, or graphics.
* Refining images.
Prohibited:
* Drafting the manuscript.
Disclosure Required:
* Authors must disclose any use of AI tools during manuscript preparation.
* The disclosure should identify the tool (name and version) and briefly describe its role (e.g., grammar editing, text refinement, figure enhancement).
* Disclosures must appear in the manuscript’s Acknowledgments section.
- For JAAER manuscripts, AI may not be used to generate data, results, or references, and authors remain responsible for the integrity and accuracy of any AI-modified content
- Separately, the university describes AI as being used in research contexts for analyzing data and supporting applied research, but those descriptions are institutional examples rather than a general research compliance rule
Authors remain fully accountable for the accuracy, originality, integrity, and ethical compliance of their manuscript, including any content modified with AI.
Prohibited:
* Generating data, results, or references.
* Creating deceptive images, data, or results.
Undergraduate courses build foundational skills in prompt engineering, data analysis and AI-driven research while exploring societal and ethical implications.
AI is integrated into projects and capstones where students apply machine learning, support research and solve real-world problems across aviation, engineering and business. This approach connects classroom learning directly to industry challenges.
Researchers use unmanned aerial vehicles (UAVs) and AI to analyze ecosystems and environmental changes. Advanced sensing technologies and machine learning enable identification of vegetation patterns and environmental monitoring across Florida’s natural systems.
Machine learning models analyze flight data to identify patterns associated with loss-of-control and other high-risk events, enabling more proactive safety measures and evidence-based decision-making in aviation operations.
- The university states that AI use in educational settings must follow ethical principles, academic integrity, and ethical research practices
- For JAAER, AI use in manuscripts, peer review, and editorial work is governed by an ethics-focused policy: authors are accountable for integrity and compliance, failures to disclose AI may trigger rejection or retraction, and misconduct screening includes plagiarism checks and requests for explanations or original data
Artificial Intelligence (AI) - The use of artificial intelligence (AI) tools in an educational setting must be guided by ethical principles and academic integrity. Students and faculty may use these tools for research support or aids to enhance their learning and scholarship but should not rely on them to produce original work. The university recognizes the potential benefits of AI but acknowledges the potential risks, such as creating unauthentic, inaccurate, biased, or harmful content.
Eagles should follow best practices to ensure authentic scholastic accomplishment and academic integrity, including avoiding plagiarism or machine ghostwriting. Ultimately, the university upholds the importance of intellectual honesty and ethical research practices and expects Eagles to act in accordance with these principles when using AI tools.
This policy establishes guidelines for the ethical and transparent use of artificial intelligence (AI), including generative AI tools (e.g., ChatGPT, Claude, Gemini), in the preparation, review, and editorial management of manuscripts submitted to the Journal of Aviation/Aerospace Education & Research (JAAER).
Authors remain fully accountable for the accuracy, originality, integrity, and ethical compliance of their manuscript, including any content modified with AI.
Failure to disclose AI use, or misrepresentation of its role, may result in rejection, retraction, or other corrective actions.
Research or publication misconduct includes fabrication, falsification, plagiarism, duplicate publication, undeclared competing interests, ethical-approval breaches, and serious authorship disputes.
Authors must provide accurate authorship and funding disclosures, and ethical approval details where relevant. As a part of preliminary screening, the journal uses a plagiarism checker on all submissions and may request explanations and original data from the authors.
Academic Integrity
- Disclosure is explicitly required in two contexts
- ERLI students who use AI on submitted assignments must provide the full interaction with the AI tool
- For JAAER manuscripts, authors must disclose any AI use, identify the tool and version, briefly describe its role, and place the disclosure in the acknowledgments section; AI tools may not be cited as original sources
When students use AI for an assignment they submit, they must also submit the full interaction with the AI tool.
Authors must disclose any use of AI tools during manuscript preparation.
The disclosure should identify the tool (name and version) and briefly describe its role (e.g., grammar editing, text refinement, figure enhancement).
Disclosures must appear in the manuscript’s Acknowledgments section.
Including AI tools as authors or citing them as original sources.
- The university enforces AI-related misconduct through its academic integrity process
- For JAAER, undisclosed or improper AI use may result in rejection, retraction, or removal of reviewers or editors from service
- Suspected violations can lead to sanctions up to suspension or dismissal, and instructors may use electronic plagiarism detection systems or other methods at their discretion
Violations of academic integrity may result in serious consequences, including a failing grade on the assignment, a failing grade for the course, suspension, or dismissal from the University.
If an instructor suspects a violation of academic integrity, they must take action within an appropriate timeframe of discovering or being informed of the incident. The instructor will notify the student and initiate the Academic Integrity Violation Report Form. Possible sanctions may include dismissal of charges, a formal warning, failure on a specific assignment, failure in the course, suspension, or dismissal from the University.
Instructors reserve the right to use digital methods to verify the originality of student work. Embry-Riddle employs various electronic plagiarism detection systems, and faculty may use any method at their discretion. Once submitted, student work becomes part of the University’s plagiarism system database. Students may not request that submitted content be removed from these systems.
If students violate Embry-Riddle’s Academic Integrity rules, they will receive a warning from the instructors and the Director and an in-class penalty (i.e., zero on the assignment). The second violation will result in the student being reported to the Dean, at which point, the University’s disciplinary board will take over.
JAAER reserves the right to
* Reject manuscripts where AI use is undisclosed or misused.
* Retract published manuscripts found to have violated this policy.
* Remove reviewers or editors from service for breaches of confidentiality or improper AI reliance.
Institutional & Administrative
- In educational settings, faculty may use AI for research support or learning aids and are expected to follow ethical principles and academic integrity
- Faculty are described as using AI in teaching and are provided training and tool access, but the university also imposes specific limits in certain contexts
- For JAAER, editors may use approved plagiarism tools but must not upload submitted manuscripts to third-party AI platforms or rely on AI to judge quality or make editorial decisions; reviewers may use AI only to improve the readability of their comments and must disclose that use
Artificial Intelligence (AI) - The use of artificial intelligence (AI) tools in an educational setting must be guided by ethical principles and academic integrity. Students and faculty may use these tools for research support or aids to enhance their learning and scholarship but should not rely on them to produce original work.
Faculty ensure AI is used as both a learning tool and subject, with strong emphasis on ethical use, project-based learning, cross-disciplinary integration and preparation for real-world applications.
Embry-Riddle provides students, faculty and staff with access to a growing suite of AI tools to support productivity, learning and career readiness. University-provided options include Microsoft Copilot Chat, Microsoft 365 Copilot, ChatGPT, Canva Magic Studio, Zoom AI Companion, Scite AI for research and Quinncia — a free AI assistant that helps students prepare resumes and practice for interviews.
Faculty and staff have additional support through the Centers for Teaching and Learning Excellence. Additionally, Generative AI for Teaching and Scholarship training is available for faculty.
Editors must not upload submitted manuscripts, or portions thereof, to third-party AI tools or platforms, as this compromises confidentiality and intellectual property.
Editors may use journal-approved tools (e.g., plagiarism detection software like iThenticate) but must not rely on AI systems to evaluate manuscript quality or make editorial decisions.
Reviewers may use AI tools to improve the readability of their written comments but must disclose such use when submitting their review.
Reviewers must not delegate the substantive work of review to AI (e.g., generating entire reviews, judgments of quality, or recommendations).
- The university identifies several university-provided AI tools for community use, but the only explicit data-protection rule in the provided sources appears in the JAAER policy
- That policy prohibits editors and reviewers from uploading confidential manuscripts to AI tools or third-party platforms, citing confidentiality and intellectual property concerns
Embry-Riddle provides students, faculty and staff with access to a growing suite of AI tools to support productivity, learning and career readiness. University-provided options include Microsoft Copilot Chat, Microsoft 365 Copilot, ChatGPT, Canva Magic Studio, Zoom AI Companion, Scite AI for research and Quinncia — a free AI assistant that helps students prepare resumes and practice for interviews.
Editors must not upload submitted manuscripts, or portions thereof, to third-party AI tools or platforms, as this compromises confidentiality and intellectual property.
Manuscripts under review are confidential and may not be shared with or uploaded to AI tools.
- Embry-Riddle presents AI as a university-wide capability embedded across academics, research, and student experience, with an emphasis on high-stakes applied use, ethics, teaching innovation, and cross-campus support
- The provided sources describe an institutional approach that includes AI programs, campus resources, faculty development, and the AI Summit, but they do not identify a formal university AI committee or governance body
Artificial intelligence (AI) at Embry-Riddle Aeronautical University is a university-wide capability integrated across academics, research and student experience. Rather than existing as a single program, AI is embedded throughout aviation, aerospace, engineering, data science, cybersecurity and teaching innovation.
Our focus is on applying intelligent systems to solve real-world challenges in complex, high-stakes environments like aviation safety, flight operations, autonomous systems and engineering innovation.
Year-round, AI is supported across all campuses through workshops, faculty development programs, instructional innovation and interdisciplinary collaboration.
The Embry-Riddle AI Summit convenes experts from academia and industry to explore emerging applications of AI in aviation, aerospace and education.
DocuMark: Responsible AI Use for Academic Integrity
Knowing your institution's AI policy is step one. DocuMark helps enforce it fairly by empowering universities to manage AI-generated content, prevent cheating, and support student writing through responsible AI use.
Common Questions About Embry-Riddle Aeronautical University's AI Policies
Embry-Riddle Aeronautical University has defined AI policies in 12 of 12 categories, with an overall coverage score of 100%.
Disclosure is explicitly required in two contexts. ERLI students who use AI on submitted assignments must provide the full interaction with the AI tool. For JAAER manuscripts, authors must disclose any AI use, identify the tool and version, briefly describe its role, and place the disclosure in the acknowledgments section; AI tools may not be cited as original sources.
The university enforces AI-related misconduct through its academic integrity process. Suspected violations can lead to sanctions up to suspension or dismissal, and instructors may use electronic plagiarism detection systems or other methods at their discretion. For JAAER, undisclosed or improper AI use may result in rejection, retraction, or removal of reviewers or editors from service.
The university identifies several university-provided AI tools for community use, but the only explicit data-protection rule in the provided sources appears in the JAAER policy. That policy prohibits editors and reviewers from uploading confidential manuscripts to AI tools or third-party platforms, citing confidentiality and intellectual property concerns.