Teaching & Learning
- Use of AI in coursework is governed at the course level
- The university also requires students to be aware of the academic dishonesty policy when using AI in academic work
- Faculty are encouraged to state acceptable AI use in syllabi, and unauthorized use of AI in assignments may be treated as academic misconduct
Students must be aware of University's Academic Dishonesty Policy when using AI in academic work.
Faculty members are encouraged to specify in their syllabi the acceptable use of AI tools for coursework.
Unauthorized use of AI in assessments or assignments may be considered academic misconduct.
- The university does not establish a blanket permission for AI use in exams or assessments
- Instead, unauthorized use of AI in assessments may be considered academic misconduct, and faculty are encouraged to define acceptable use in syllabi
Faculty members are encouraged to specify in their syllabi the acceptable use of AI tools for coursework.
Unauthorized use of AI in assessments or assignments may be considered academic misconduct.
- The university provides no explicit rule specifically addressing AI for personal studying, tutoring, or other non-graded learning support
- The only stated guidance is that students using AI in academic work must follow academic dishonesty rules and faculty may define acceptable use in syllabi
Students must be aware of University's Academic Dishonesty Policy when using AI in academic work.
Faculty members are encouraged to specify in their syllabi the acceptable use of AI tools for coursework.
- AI use for code generation is covered by the university's general AI policy rather than a separate student coding rule
- The policy expressly includes software code within covered business use cases, requires human review of AI outputs, and prohibits relying on AI outputs verbatim or as the sole basis for final decisions; for student coursework, acceptable use is left to faculty direction and unauthorized use may be misconduct
This policy applies to all business use cases involving Emporia State University, including but not limited to:
* Development of software code,
A knowledgeable human operator should review the responses generated from generative AI outputs to ensure accuracy, appropriateness, privacy, and security before using them.
Responses generated from generative AI shall not:
* Be used verbatim,
* Be assumed to be truthful, credible, or accurate,
* Be treated as the sole source of reference,
* Be solely relied upon for making final decisions,
Faculty members are encouraged to specify in their syllabi the acceptable use of AI tools for coursework.
Unauthorized use of AI in assessments or assignments may be considered academic misconduct.
Research
- The university allows AI use in research-related work under general institutional controls
- Research is explicitly within scope, human review of AI outputs is expected before use, AI-generated responses may not be used verbatim or treated as accurate on their own, and transparency about AI-generated content should be provided where appropriate
Scope: This policy applies to all members of the University community who engage with AI technologies in the context of university-related activities, including but not limited to academic instruction, research, administrative functions, and operational tasks.
This policy applies to all business use cases involving Emporia State University, including but not limited to:
* Research,
* Summarizing and proofreading documents,
A knowledgeable human operator should review the responses generated from generative AI outputs to ensure accuracy, appropriateness, privacy, and security before using them.
Responses generated from generative AI shall not:
* Be used verbatim,
* Be assumed to be truthful, credible, or accurate,
* Be treated as the sole source of reference,
* Be solely relied upon for making final decisions,
Transparency in AI-generated content is essential; users should disclose the use of AI in their work where appropriate.
- The university does not set research-data-specific AI rules, but research use falls within the general AI policy
- Users must have human review of AI outputs, may not rely on AI as the sole source for decisions, and must protect restricted, confidential, sensitive, and personally identifiable information when using AI tools
Scope: This policy applies to all members of the University community who engage with AI technologies in the context of university-related activities, including but not limited to academic instruction, research, administrative functions, and operational tasks.
This policy applies to all business use cases involving Emporia State University, including but not limited to:
* Research,
A knowledgeable human operator should review the responses generated from generative AI outputs to ensure accuracy, appropriateness, privacy, and security before using them.
Responses generated from generative AI shall not:
* Be treated as the sole source of reference,
* Be solely relied upon for making final decisions,
When interacting with AI, restricted information (RUI) should not be disclosed.
Users must not input confidential, sensitive, or personally identifiable information into AI tools without proper authorization.
- Research-related AI use is subject to the university's general ethics and integrity expectations rather than a research-only integrity policy
- Users must employ AI in ways consistent with integrity, fairness, and respect, avoid harm, discrimination, or bias, disclose AI use where appropriate, and ensure human review before use
Scope: This policy applies to all members of the University community who engage with AI technologies in the context of university-related activities, including but not limited to academic instruction, research, administrative functions, and operational tasks.
A knowledgeable human operator should review the responses generated from generative AI outputs to ensure accuracy, appropriateness, privacy, and security before using them.
AI tools should be used in a manner that upholds University’s values of integrity, fairness, and respect.
Users must avoid employing AI in ways that could result in harm, discrimination, or bias.
Transparency in AI-generated content is essential; users should disclose the use of AI in their work where appropriate.
Academic Integrity
- Disclosure is framed as necessary where appropriate rather than with a universal submission statement requirement
- The university expects transparency about AI-generated content, but it does not prescribe a detailed citation or attribution format in the provided sources
Transparency in AI-generated content is essential; users should disclose the use of AI in their work where appropriate.
- The university addresses enforcement through reporting and disciplinary processes, not through a specific AI-detection-tool policy
- Suspected AI misuse should be reported to senior IT/security officials, unauthorized AI use in assessments or assignments may be academic misconduct, and violations may lead to academic penalties or employment sanctions under university procedures
Unauthorized use of AI in assessments or assignments may be considered academic misconduct.
Any suspected misuse of AI technologies should be reported to the Chief Information Officer (CIO) or the Chief Information Security Officer (CISO). Reports will be handled in accordance with University's established procedures for addressing policy violations.
Violations of this policy may result in disciplinary action, including but not limited to revocation of access to AI tools, academic penalties, or employment sanctions, in accordance with University's policies and procedures.
Institutional & Administrative
- Faculty and staff are covered by a university-wide AI policy for academic, administrative, and operational uses
- The policy allows such use subject to human review, bans verbatim or sole-reliance use of AI outputs, prohibits issuing official statements through AI output, and encourages faculty to set course-level AI expectations in syllabi
Scope: This policy applies to all members of the University community who engage with AI technologies in the context of university-related activities, including but not limited to academic instruction, research, administrative functions, and operational tasks.
This policy applies to all business use cases involving Emporia State University, including but not limited to:
* Written documentation (i.e., policy, legislation, or regulations) and correspondence (such as memorandums, letters, text messages, and emails),
* Summarizing and proofreading documents,
* Making business decisions that impact short-term or long-term activities or policies and procedures.
A knowledgeable human operator should review the responses generated from generative AI outputs to ensure accuracy, appropriateness, privacy, and security before using them.
Responses generated from generative AI shall not:
* Be used verbatim,
* Be assumed to be truthful, credible, or accurate,
* Be treated as the sole source of reference,
* Be used to issue official statements (i.e. policy, legislation, or regulations),
* Be solely relied upon for making final decisions,
Faculty members are encouraged to specify in their syllabi the acceptable use of AI tools for coursework.
- The university requires data protection controls for AI use and restricts platform selection
- Restricted information cannot be disclosed to AI, confidential, sensitive, or personally identifiable information may not be entered without authorization, AI tools must meet university data security and legal requirements, departments should use only university-approved AI tools, and AI acquisitions require IT approval and risk assessment
When interacting with AI, restricted information (RUI) should not be disclosed. The RUI is described in section 9.16 of ITEC Policy 7230A.
Users must not input confidential, sensitive, or personally identifiable information into AI tools without proper authorization.
AI tools used must comply with University's data security standards and relevant legal regulations.
Departments should only use University approved AI tools.
Acquisition of AI tools for university use requires approval from the IT department to ensure compatibility with ESU's infrastructure and compliance with security protocols.
University IT must conduct a risk assessment and obtain necessary approvals before integrating AI solutions into University operations.
- Emporia State has an institution-wide AI governance policy focused on responsible, ethical, secure, and effective use of AI
- It ties university practice to the State of Kansas generative AI policy, assigns implementation and oversight roles to IT, calls for procedures to be developed by an AI taskforce, and commits to providing training and support on responsible AI use
Policy Statement: Emporia State University (ESU) strives for academic excellence and innovation through the responsible use of Artificial Intelligence (AI) technologies.
This policy outlines the principles and guidelines for the ethical, secure, and effective utilization of AI tools by students, faculty, staff, and affiliates of University in accordance with the State of Kansas Generative Artificial Intelligence Policy.
Procedures: Procedures related to the implementation and enforcement of this policy will developed by AI taskforce and maintained by the IT department and made available to the University community.
University will provide resources and training to educate the university community on the responsible use of AI technologies.
Users are encouraged to participate in training sessions and stay informed about best practices and emerging issues related to AI.
DocuMark: Responsible AI Use for Academic Integrity
Knowing your institution's AI policy is step one. DocuMark helps enforce it fairly by empowering universities to manage AI-generated content, prevent cheating, and support student writing through responsible AI use.
Common Questions About Emporia State University's AI Policies
Emporia State University has defined AI policies in 12 of 12 categories, with an overall coverage score of 100%.
The university expects transparency about AI-generated content, but it does not prescribe a detailed citation or attribution format in the provided sources. Disclosure is framed as necessary where appropriate rather than with a universal submission statement requirement.
The university addresses enforcement through reporting and disciplinary processes, not through a specific AI-detection-tool policy. Suspected AI misuse should be reported to senior IT/security officials, unauthorized AI use in assessments or assignments may be academic misconduct, and violations may lead to academic penalties or employment sanctions under university procedures.
The university requires data protection controls for AI use and restricts platform selection. Restricted information cannot be disclosed to AI, confidential, sensitive, or personally identifiable information may not be entered without authorization, AI tools must meet university data security and legal requirements, departments should use only university-approved AI tools, and AI acquisitions require IT approval and risk assessment.