Georgia Gwinnett College AI Policy

B. Cheating: This act of dishonesty includes but is not limited to giving information to or taking information from other students during examinations. Cheating is also committed when students copy from unauthorized sources and/or represent some other person’s work as their own. Collaboration on out-of-class assignments or examinations is considered to be cheating if prohibited by the professor.

C. Plagiarism: This category includes copying material from unpublished or published sources, including electronic resources, and submitting that material as the student’s own work. Students are responsible for identifying the proper source and for giving credit to that source anytime that they present ideas which are not their own.

D. Unauthorized use or possession of materials or resources: Students must not use or possess unauthorized materials or resources in an academic activity. This act includes but is not limited to use/possession of a cheat sheet when not authorized to do so or use/possession of any other resources or materials during an examination, quiz, or other academic activity without the express permission of the faculty member, whether access to such resources or materials is through a cell phone, other electronic device, or any other means.

The artificial intelligence collection on LinkedIn Learning has videos that offer a basic overview on artificial intelligence and includes topics on generative AI, general AI definitions and terms, ethical considerations and prompt engineering.

DO disclose the use and scope of AI tools for relevant activities. | DON’T assume that public data is free of copyright restrictions.

DO verify the accuracy and validity of AI generated content with reliable sources. | DON’T use AI tools that are on the prohibited software and services list.

DO review AI generated content for bias and edit, as necessary.

Panorama provides instructors with recommendations, examples and training for improving the accessibility of content such as Word documents, PowerPoint presentations and PDF files. For both instructors and students, Panorama offers alternate ways/formats to consume content. Panorama automatically generates these alternative formats for many MyCourses’ course files and makes them available for download.

DON’T enter any sensitive, protected, regulated or confidential data into an AI tool.

Copilot premium gives users full access to Microsoft 365 Copilot, enabling AI-powered assistance across Microsoft applications to help create content, analyze data, summarize meetings and emails, automate routine tasks, and work more efficiently with organizational data.

Analyze data using built-in features, formulas, and functions.

1. Uphold the highest standards of intellectual honesty and integrity in the conduct of teaching, research, service and grants administration.

Members of the USG community engaged in research are expected to do so in accordance with institutional, governmental and professional standards while upholding the highest standards of integrity, intellectual honesty and scholarship. Unacceptable violations of research integrity include, but are not limited to: (a) plagiarism

DO disclose the use and scope of AI tools for relevant activities. | DON’T assume that public data is free of copyright restrictions.

Students are responsible for identifying the proper source and for giving credit to that source anytime that they present ideas which are not their own.

Turnitin Draft Coach provides students with instant feedback on text similarity, citation and grammar as they write. Draft Coach may be used to address unintentional plagiarism.

All violations of the Academic Integrity Policy shall be resolved via the Faculty Adjudication Process and/or the Formal Resolution (Student Integrity Board hearing through the Office of Student Integrity) as outlined below.

The appropriate sanction(s) for a violation of academic dishonesty must be decided on a case-by-case basis as appropriate by academic discipline, teaching method, course level, academic classification, maturity of the student, and degree of misconduct.

The instructor may issue any of the sanctions listed below separately or in combination:

1. Failure of the course

2. Reduction of final course grade

3. No credit (“0” for assignment)

4. Reduction of points earned on the assignment

Faculty and staff are encouraged to review the policy and visit the AI Resources webpage for the latest guidance, approved tools, and supporting materials.

To support implementation, the committee also prepared audience-specific guidance to help faculty, staff, and students apply the policy in their respective roles.

One Kaufman Librarian uses Copilot Chat to generate content like workshop descriptions, learning outcomes, presentation bullet points, active learning activity ideas, and survey questions. The librarian also uses Copilot Chat as an instructional tool, teaching users how to work with generative AI models effectively.

An IT staff member uses Copilot Chat to search files by topic/keyword and summarize conversations to determine their next course of action. They also use it through its integration with other Microsoft 365 applications . Two examples are using it in Outlook to rewrite emails for clarity and structure and in Excel to create smart formulas and dashboards.

Both the Kaufman Librarian and IT staff member made a point to mention that they always review and edit content generated by Copilot Chat.

DO verify the accuracy and validity of AI generated content with reliable sources.

DO review AI generated content for bias and edit, as necessary.

Faculty and staff, including student assistants, may not use the prohibited software or services on state-owned or issued devices.

DON’T enter any sensitive, protected, regulated or confidential data into an AI tool.

DON’T use AI tools that are on the prohibited software and services list.

Explore the approved AI tools available to support your work, learning and creativity at Georgia Gwinnett College such as Copilot Chat.

Copilot Chat is Microsoft’s AI chatbot interface included with all GGC Microsoft accounts.

Microsoft Copilot is protected by enterprise-grade data security features, ensuring that prompts and responses are encrypted, access-controlled and never used to train AI models.

Logging in with your GGC account ensures your Copilot Chats are protected by Microsoft’s enterprise data security, ensuring encrypted, access-controlled use.

Faculty and staff, including student assistants, may not use the prohibited software or services on state-owned or issued devices. If you installed Otter.ai or Read.ai, please disable and remove them. These apps will be blocked, effective Sept. 12, 2025.

The listed software applications may be used on personal devices; however, employees may not access sensitive or protected University System of Georgia or Georgia Gwinnett College (GGC) data on any device with these applications installed.

AI note-taking tools, such as Otter.ai and Read.ai, may not join any GGC virtual meetings in Microsoft Teams, Zoom and other web conferencing platforms.

The Artificial Intelligence Steering Committee announces the publication of the Acceptable Use of Artificial Intelligence for Academic and Administrative Purposes Policy in the Administrative Policy Manual.

As artificial intelligence continues to evolve, this policy provides a framework for the responsible and effective use of AI in support of the college's mission.

To support implementation, the committee also prepared audience-specific guidance to help faculty, staff, and students apply the policy in their respective roles.

GGC has developed and adapted several policies regarding AI use for academic and administrative purposes.

Explore the approved AI tools available to support your work, learning and creativity at Georgia Gwinnett College such as Copilot Chat. From productivity boosters to teaching aids, these resources are designed to help you work smarter, communicate more effectively, while staying aligned with our values of access, innovation and responsible technology use.