Teaching & Learning
- Use of AI for coursework and assignments is at instructor discretion
- Instructors must state their AI rules in the syllabus, and submitting AI-generated work without advance instructor permission is treated as plagiarism under the academic integrity policy
Hartwick College empowers instructors to establish their own policies on the use of Artificial Intelligence in the classroom, provided that these guidelines adhere to Hartwick’s Academic Integrity Policy.
Therefore, instructors are expected to include explicit policies on the use of Artificial Intelligence in their course syllabi that will clearly communicate to students the instructor’s expectations.
Per the Hartwick College Academic Integrity Policy, submitting AI-generated work without advance permission from the instructor is considered plagiarism. Students are responsible for adhering to the instructor’s policies as stated in the syllabus.
- Those policies must be stated in the syllabus, and unauthorized AI-generated work is considered plagiarism
- The university does not set a separate AI rule specifically for exams and assessments; instead, AI use is governed by instructor-established course policies
Hartwick College empowers instructors to establish their own policies on the use of Artificial Intelligence in the classroom, provided that these guidelines adhere to Hartwick’s Academic Integrity Policy.
Therefore, instructors are expected to include explicit policies on the use of Artificial Intelligence in their course syllabi that will clearly communicate to students the instructor’s expectations.
Per the Hartwick College Academic Integrity Policy, submitting AI-generated work without advance permission from the instructor is considered plagiarism. Students are responsible for adhering to the instructor’s policies as stated in the syllabus.
- The policy permits AI for learning support in some contexts
- Hartwick states that AI should enhance access and learning, including assistive and adaptive uses, and also allows AI in initial research stages for summarizing information when the information is not personally identifiable, sensitive, protected, or regulated
When not explicitly prohibited, Artificial Intelligence can also be useful in the initial stages of research for summarizing the main ideas or conclusions in internal or external information (ex. Articles, news stories, policies, etc.), provided that this information is not personally identifiable, sensitive, or protected information, or data that is subject to regulatory compliance.
Hartwick affirms that AI technologies should enhance access and learning for all users, including through assistive and adaptive tools that support diverse needs. The College will continue to consider accessibility and usability as integral aspects of responsible AI use.
- AI code generation for programming work is at instructor discretion
- The policy identifies AI tools as able to produce code, but student use for coursework still depends on the instructor's syllabus policy, and unauthorized submission of AI-generated work is plagiarism
Artificial Intelligence tools, such as ChatGPT (OpenAI) and Gemini (Google), are designed to produce text, images, code, and other content in response to user prompts.
Hartwick College empowers instructors to establish their own policies on the use of Artificial Intelligence in the classroom, provided that these guidelines adhere to Hartwick’s Academic Integrity Policy.
Per the Hartwick College Academic Integrity Policy, submitting AI-generated work without advance permission from the instructor is considered plagiarism. Students are responsible for adhering to the instructor’s policies as stated in the syllabus.
Research
- It also requires users to review AI-generated content for inaccuracies and bias and makes the user responsible for errors once submitted
- The policy allows some AI use in early research support and requires disclosure when AI makes a substantial or original contribution to academic work
When not explicitly prohibited, Artificial Intelligence can also be useful in the initial stages of research for summarizing the main ideas or conclusions in internal or external information (ex. Articles, news stories, policies, etc.), provided that this information is not personally identifiable, sensitive, or protected information, or data that is subject to regulatory compliance.
Users are required to disclose the use of Artificial Intelligence when it constitutes a substantial or original contribution to academic work, official reports, or externally facing content.
Users of Artificial Intelligence tools are responsible for reviewing AI-generated content for inaccuracies and bias. Any factual errors become the user’s responsibility once work containing AI-generated content is submitted.
- The university does not define a specific policy on using AI for research data analysis or synthetic data generation
- The only relevant restriction is that personally identifiable, sensitive, protected, or regulated data may not be entered into AI tools
Hartwick students, faculty, and staff are expected to comply with all Hartwick College policies on information security and appropriate use of technology when using Artificial Intelligence tools. Personally identifiable, sensitive, or protected information, and data that is subject to regulatory compliance (ex. FERPA, HIPAA, GLBA) may not be entered into Artificial Intelligence tools.
- The university does not define AI rules specific to grant proposals, IRB applications, or ethics declarations
- It does require disclosure when AI makes a substantial or original contribution to academic work, official reports, or externally facing content, and it requires users to review AI-generated content for inaccuracies and bias
Users are required to disclose the use of Artificial Intelligence when it constitutes a substantial or original contribution to academic work, official reports, or externally facing content.
Users of Artificial Intelligence tools are responsible for reviewing AI-generated content for inaccuracies and bias. Any factual errors become the user’s responsibility once work containing AI-generated content is submitted.
Academic Integrity
- Disclosure of AI use is required when the AI contribution is substantial or original in academic work, official reports, or externally facing content
- Routine internal communications edited or drafted with AI do not require disclosure, but users remain responsible for accuracy, appropriateness, and policy compliance
Users are required to disclose the use of Artificial Intelligence when it constitutes a substantial or original contribution to academic work, official reports, or externally facing content. Routine internal communications or materials edited or drafted with AI (e.g., memos, emails, drafts) do not require disclosure, though users remain responsible for accuracy, appropriateness, and compliance with College policies.
- Undisclosed or unauthorized AI-generated work is enforced through the plagiarism process
- Instructors may not rely only on AI detection tools; they must use additional evidence and follow academic integrity procedures, including assembling evidence and attempting to meet with the student
Per the Hartwick College Academic Integrity Policy, submitting AI-generated work without advance permission from the instructor is considered plagiarism.
Instructors who suspect that part or all of an assignment was generated by AI may not rely solely on AI-detection tools. As with any form of detection software, there is the potential for misidentification and even bias against certain students. Therefore, instructors should use additional methods of analysis to establish a pattern of evidence of plagiarism, including, but not limited to:
These additional methods can best be applied by following the procedures outlined in the Hartwick College Academic Integrity Policy, which state that instructors should first assemble evidence of suspected, questionable academic activity and then make a genuine attempt to meet with the student to discuss the charges.
Institutional & Administrative
- Faculty also must publish explicit course AI policies in their syllabi
- Draft AI text should be revised for accuracy and bias, and routine internal materials such as memos and emails do not require disclosure
- Faculty and staff are generally permitted to use AI for routine drafting and brainstorming if the data and outputs comply with college policies
Provided that the data used and content generated comply with Hartwick College policies, it is typically acceptable to use Artificial Intelligence to draft text for emails and memos, remarks for presentations, outlines and work plans, job descriptions or ads, etc. and to brainstorm or sketch out initial ideas. Such draft text should be revised to ensure accuracy and mitigate against bias.
Routine internal communications or materials edited or drafted with AI (e.g., memos, emails, drafts) do not require disclosure, though users remain responsible for accuracy, appropriateness, and compliance with College policies.
Therefore, instructors are expected to include explicit policies on the use of Artificial Intelligence in their course syllabi that will clearly communicate to students the instructor’s expectations.
- The policy applies to students, faculty, and staff, but it does not identify a specific approved platform list
- The university prohibits users from entering personally identifiable, sensitive, protected, or regulated data into AI tools
Hartwick students, faculty, and staff are expected to comply with all Hartwick College policies on information security and appropriate use of technology when using Artificial Intelligence tools. Personally identifiable, sensitive, or protected information, and data that is subject to regulatory compliance (ex. FERPA, HIPAA, GLBA) may not be entered into Artificial Intelligence tools.
This includes information about prospective, current, and former students; job applicants and current and former employees; Trustees, alumni, and donors; and other persons or parties affiliated with the College.
- Hartwick has a college-wide responsible AI policy framed around encouraging new technology use while managing risks and limitations
- The policy is designed to be flexible because AI changes rapidly, and the university states it will review the policy annually and revise it as appropriate
While Hartwick College is committed to encouraging the use of new and emerging technologies, in keeping with its purpose of educating people who will thrive in and contribute to the world of the future, the College also has a responsibility to ensure that users understand the risks and limitations of Artificial Intelligence, and how to use this technology responsibly.
Because this industry continues to develop rapidly, with new tools and capabilities emerging at a fast pace, this policy is designed with flexibility in mind and may be revised periodically in response to changes in the technology.
This policy will be reviewed annually and revised as appropriate.
DocuMark: Responsible AI Use for Academic Integrity
Knowing your institution's AI policy is step one. DocuMark helps enforce it fairly by empowering universities to manage AI-generated content, prevent cheating, and support student writing through responsible AI use.
Common Questions About Hartwick College's AI Policies
Hartwick College has defined AI policies in 12 of 12 categories, with an overall coverage score of 100%.
Disclosure of AI use is required when the AI contribution is substantial or original in academic work, official reports, or externally facing content. Routine internal communications edited or drafted with AI do not require disclosure, but users remain responsible for accuracy, appropriateness, and policy compliance.
Undisclosed or unauthorized AI-generated work is enforced through the plagiarism process. Instructors may not rely only on AI detection tools; they must use additional evidence and follow academic integrity procedures, including assembling evidence and attempting to meet with the student.
The university prohibits users from entering personally identifiable, sensitive, protected, or regulated data into AI tools. The policy applies to students, faculty, and staff, but it does not identify a specific approved platform list.