Teaching & Learning
- AI use for coursework varies by school and instructor
- Generally, generative AI tools cannot be used to complete course assignments unless specifically authorized by the instructor, and unpermitted use is a violation of academic policies
- In the School of Behavioral Health, AI may be used for brainstorming and initial structuring, but AI-generated information is not considered a trustworthy source and copying it into assignments is prohibited
Use of Artificial Intelligence (AI)
Generative AI refers to artificial intelligence systems that can create new data, content, or outputs based on existing generalized large data models.
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Given the high priority our School of Behavioral Health and the University all place on academic integrity, we do not consider AI-generated information to be a trustworthy source for course assignments.
Therefore, we view the appropriate use of AI tools as including exploring or brainstorming topics related to course assignments, considering the initial framework or structure of an assignment,
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Inappropriate use of AI tools includes using AI-generated information as a primary source for course assignments or copying and pasting AI-generated text into an assignment.
"AI tools must be used in a manner that aligns with the standards of academic integrity outlined by Loma Linda University. The use of AI to generate, complete, or substitute for coursework, or the practice of copying and pasting AI generated text without proper citation, is considered a violation of academic policies."
"To maintain a culture of integrity and respect, generative AI tools cannot be used in the completion of course assignments unless an instructor for a given course specifically authorizes their use. Some instructors may approve of using generative AI tools in the academic setting for specific goals. However, these tools may be used only with the explicit and clear permission of each"
- No separate university-wide AI rule specific only to exams is stated beyond the academic integrity and unpermitted aid provisions
- The university treats unpermitted AI assistance on exams or take-home tests as academic dishonesty when AI products are represented as a student's own work without credit
Students who do not adhere to these standards of academic conduct shall be subject to discipline for any form of academic dishonesty—including, but not limited to the following examples of serious breaches of integrity: falsifying reports, records, and the results of research; cheating, including copying from another's examination or allowing another to copy from one’s own work; giving or receiving unpermitted aid on class work or take-home tests; and plagiarism—representing as one's own work the work of others, including artificial intelligence products, without giving credit (e.g., course assignments, agency materials, unpublished manuscripts, etc.);
- Students are expected to treat AI output critically, avoid overreliance, and follow instructor-specific course guidelines
- The psychology department allows AI to be used as a learning support tool when used responsibly and critically, and the School of Behavioral Health identifies brainstorming and exploring topics as appropriate uses
"Risks and Responsible use of AI: While AI tools can facilitate learning, they also pose a risk, including potential for misinformation, bias, and incomplete information. It is crucial for students to recognize these limitations and approach AI generated content critically. Becoming over reliant on AI may hinder the development of important skills like independent research, critical thinking, problem solving and clinical skills. Which are crucial to professional growth.
AI tools, when used responsibly, can complement and enhance the learning experience. However, students are expected to use AI in a way that supports academic integrity, aligns with professional and ethical standards, and contributes to their personal and academic development. By adhering to this policy, students can ensure that AI serves as a valuable educational resource rather than substitute for their own intellectual efforts."
"Therefore, we view the appropriate use of AI tools as including exploring or brainstorming topics related to course assignments, considering the initial framework or structure of an assignment,"
"Consultation with instructors: Students who are uncertain about appropriate use of AI in their coursework should consult with their instructor. Each instructor has the discretion to establish specific guidelines for AI use within their course, and these expectations should be outlined in the course syllabus. Students are responsible for adhering to these guidelines and seeking clarification when necessary."
- For regular coursework, no general university-wide coding policy is defined beyond course-level instructor discretion in the psychology department
- In research settings within the Clinical Psychology program, code generation is allowed only at the supervising faculty member's or instructor's discretion, and students must understand, validate, and annotate the code appropriately
"Consultation with instructors: Students who are uncertain about appropriate use of AI in their coursework should consult with their instructor. Each instructor has the discretion to establish specific guidelines for AI use within their course, and these expectations should be outlined in the course syllabus. Students are responsible for adhering to these guidelines and seeking clarification when necessary."
"• Programming and Automation
o Code generation (e.g., for behavioral experiments, simulations, data processing) is allowed at the discretion of the supervising faculty member or instructor, provided students understand, validate, and annotate the code appropriately."
Research
- In the Clinical Psychology program, AI is permitted for limited writing and editing assistance in research with disclosure and faculty oversight
- Students may use AI for grammar, sentence structure, and non-substantive rephrasing, but may not use AI to generate original academic content such as thesis statements, interpretations, or arguments without proper attribution, and may not paste AI-generated summaries into research papers
"AI Policy for Research Settings
Overview: This policy is designed to guide appropriate, ethical, and academically sound use of artificial intelligence (AI) tools by graduate students in research-related activities within LLU’s Clinical Psychology program.
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Approved Uses of AI in Research: Graduate students may use AI tools in the following research-related contexts, with appropriate disclosure (citations) and faculty oversight:
• Literature Review Support
o Using AI to help identify relevant publications or summarize existing research is permissible.
o Students must critically evaluate any AI-generated summaries for accuracy. Students may not copy and paste AI-generated summaries into research papers.
• Writing and Editing Assistance
o AI may be used to suggest grammar improvements, clarify sentence structure, or rephrase non-substantive content.
o AI must not be used to generate original academic content (e.g., thesis statements, interpretations, or arguments) without proper attribution."
- Students are responsible for validating AI-recommended analyses, and AI must never be used to fabricate data, citations, or participants
- In the Clinical Psychology program, AI may be used for research data analysis only with supervising faculty approval and student understanding of the method
"• Data Analysis
o AI-based statistical tools (e.g., automated model selection, GPT-based R/Python script suggestions) may be used with full understanding and approval of the method by the supervising faculty member. Faculty may ban the use of AI-based statistical tools at their discretion.
o Students are responsible for validating AI-recommended analyses.
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• Fabrication or Falsification
o AI must never be used to fabricate data, citations, or participants. This constitutes academic misconduct."
- In the Clinical Psychology program, AI use in research must comply with university IRB standards, IACUC, HIPAA requirements where applicable, and other privacy laws
- Heavy reliance on AI must be disclosed in the IRB application, AI-generated content must be reviewed and approved as part of the research design, and violations such as plagiarism, nondisclosure, or misrepresentation may be treated as academic dishonesty up to dismissal
"Ethical and Legal Considerations
• Use of AI tools must comply with university IRB standards, IACUC, HIPAA guidelines (if applicable), and any relevant data privacy laws. For instance, if a project will rely heavily on AI tools, this must be clearly disclosed in the IRB application.
• AI-generated content used in research must be reviewed and approved as part of the research design.
Violations
Violations of this policy may be considered academic dishonesty and subject to disciplinary action per university guidelines, up to and including dismissal from the program. This includes, but is not limited to:
• Plagiarism via AI tools
• Failure to disclose AI use
• Misrepresentation of AI-generated content as original work"
Academic Integrity
- Students must give credit when AI products are used, and the Clinical Psychology research policy imposes specific disclosure requirements
- That program requires students to state when AI tools were used, identify the tool name, version, date used, and describe how the tool was used, with a direction to over-disclose when uncertain
"Students are required to appropriately paraphrase and cite any sources utilized in assignments."
"representing as one's own work the work of others, including artificial intelligence products, without giving credit (e.g., course assignments, agency materials, unpublished manuscripts, etc.);"
"Disclosure and Attribution Requirements
Students must:
• Clearly state in their methods or acknowledgments sections when AI tools were used.
• Include the tool name, version, date used, and a brief description of how it was used.
• When in doubt, students should err on the side of over-disclosure."
- No AI detection-tool policy is defined in the provided sources
- However, undisclosed or improper AI use is subject to enforcement through plagiarism, academic dishonesty, and disciplinary processes, including discipline under the SBH plagiarism policy, university discipline for academic dishonesty, and in the Clinical Psychology program potentially dismissal
"The SBH plagiarism policy will be imposed for students found to be engaging in any inappropriate use of AI."
"Students who do not adhere to these standards of academic conduct shall be subject to discipline for any form of academic dishonesty—including, but not limited to the following examples of serious breaches of integrity: ... plagiarism—representing as one's own work the work of others, including artificial intelligence products, without giving credit"
"Violations of this policy may be considered academic dishonesty and subject to disciplinary action per university guidelines, up to and including dismissal from the program."
Institutional & Administrative
- The Educational Effectiveness office provides AI-assisted resources for instructors and program directors to review proposals, assessment plans, and online courses before formal review
- In the psychology materials, faculty and supervisors also have oversight authority over student AI use, including periodic review in clinical settings and discretion to permit or ban certain research uses
"A new resource helps program directors use AI tools to check proposals and assessment plans against the OEE Assessment Guide before submission — catching consistency and completeness issues in advance."
"A new resource helps instructors and designers check a course export against the OEE Online Course Audit Checklist before a formal review — catching broken links, unlinked content, and missing syllabus items in advance."
"• Supervisors and faculty will periodically review AI integration in clinical work to ensure compliance with this policy and address any concerns."
"o AI-based statistical tools (e.g., automated model selection, GPT-based R/Python script suggestions) may be used with full understanding and approval of the method by the supervising faculty member. Faculty may ban the use of AI-based statistical tools at their discretion."
- The policy specifically states that common public tools such as ChatGPT, Claude, and Perplexity are not HIPAA compliant, while Embedded LLU EPIC AI tools are given as an example of a verified compliant tool
- The Clinical Psychology program requires AI tools used in clinical work to comply with applicable data protection laws and HIPAA, prohibits entry of personally identifiable client information unless fully permitted and compliant, and requires use of institution-approved or supervisor-approved tools
"• Confidentiality: AI tools used must comply with relevant data protection laws (e.g., HIPAA in the U.S.). No personally identifiable client information (PHI) may be input into AI tools, unless explicitly permitted by organizational policies and fully compliant with HIPAA or equivalent regulations. Please be mindful about uploading PHI documents/attachments into AI tools as well. Graduate students must verify that any AI tool employed has been verified as HIPAA compliant. E.g., Embedded LLU EPIC AI tools. Commonly used AI tools like ChatGPT, Claude, Perplexity are not HIPAA compliant.
• Transparency: Supervisors must be informed about the use of AI tools in clinical work and approve their application. Different supervisors/clinical settings may also ask students to incorporate AI tools in their clinical work. They may have their own AI policy or preference for AI tools that are HIPAA compliant, which students should adhere to before implementing any AI usage. Use only institution-approved or supervisor-approved AI tools."
- No university-wide AI governance framework, committee, or strategy is defined in the provided sources
- The psychology department does state a departmental commitment to responsible and ethical AI use that supports academic integrity, learning, and personal development, and the Educational Effectiveness office has begun offering AI-assisted review resources for academic processes
"General Statement: The faculty of the psychology department at Loma Linda University acknowledges the increasing relevance of artificial intelligence (AI) tools such as ChatGPT and Microsoft AI within academia. While these tools can offer value in certain academic tasks it is essential to understand their limitations and potential risks associated with their use. This policy outlines the responsible and ethical use of AI tools, applications, and systems for academic purposes within the psychology department, ensuring that AI is used in a way that upholds academic integrity, supports learning, and fosters personal development."
"A new resource helps program directors use AI tools to check proposals and assessment plans against the OEE Assessment Guide before submission — catching consistency and completeness issues in advance."
DocuMark: Responsible AI Use for Academic Integrity
Knowing your institution's AI policy is step one. DocuMark helps enforce it fairly by empowering universities to manage AI-generated content, prevent cheating, and support student writing through responsible AI use.
Common Questions About Loma Linda University's AI Policies
Loma Linda University has defined AI policies in 12 of 12 categories, with an overall coverage score of 100%.
Students must give credit when AI products are used, and the Clinical Psychology research policy imposes specific disclosure requirements. That program requires students to state when AI tools were used, identify the tool name, version, date used, and describe how the tool was used, with a direction to over-disclose when uncertain.
No AI detection-tool policy is defined in the provided sources. However, undisclosed or improper AI use is subject to enforcement through plagiarism, academic dishonesty, and disciplinary processes, including discipline under the SBH plagiarism policy, university discipline for academic dishonesty, and in the Clinical Psychology program potentially dismissal.
The Clinical Psychology program requires AI tools used in clinical work to comply with applicable data protection laws and HIPAA, prohibits entry of personally identifiable client information unless fully permitted and compliant, and requires use of institution-approved or supervisor-approved tools. The policy specifically states that common public tools such as ChatGPT, Claude, and Perplexity are not HIPAA compliant, while Embedded LLU EPIC AI tools are given as an example of a verified compliant tool.