University of California, Santa Barbara AI Policy

“Materials (written or otherwise) submitted to fulfill academic requirements must represent a student’s own efforts unless otherwise permitted by an instructor.” Therefore, student use of AI-assistive technology for writing is not allowed in courses, on theses, dissertations, research articles, etc.

unless specifically allowed by the instructor or supervisor.

“Neither UCSB nor the UC system has a formal policy on generative AI in teaching and learning contexts, thereby allowing instructors to formulate their own class policies.”

“Taking credit for any work you did not create including, but not limited to, books, articles, methodology, results, compositions, images, lectures, computer programs, internet postings, or utilizing artificial-intelligence programs without prior approval from instructor”

“Unauthorized use of artificial-intelligence programs to complete course work”

“Using any unauthorized material such as notes, cheat sheets, or electronic devices during an exam”

“Neither UCSB nor the UC system has a formal policy on generative AI in teaching and learning contexts, thereby allowing instructors to formulate their own class policies.”

“A student inputs your practice quiz questions into AI and asks it to create ten more questions similar in topic and level of difficulty so they can practice for the exam.”

“A student uploads your course slides, readings, and their own notes into an AI bot that they created as a tutor to help them with homework and prepare for exams.”

“If you do allow students to use AI, position it as a tool for specific tasks (e.g. translation support or as a study tool).”

“Neither UCSB nor the UC system has a formal policy on generative AI in teaching and learning contexts, thereby allowing instructors to formulate their own class policies.”

“UCSB’s Office of Teaching and Learning recognizes significant opportunities and challenges associated with the widespread accessibility of AI-assistive technologies, including those that assist with forms of composing like writing, coding, drawing, and completing equations.”

“Students ask an AI to help them create and debug programming code for their homework.”

“Neither UCSB nor the UC system has a formal policy on generative AI in teaching and learning contexts, thereby allowing instructors to formulate their own class policies.”

“Materials (written or otherwise) submitted to fulfill academic requirements must represent a student’s own efforts unless otherwise permitted by an instructor.” Therefore, student use of AI-assistive technology for writing is not allowed in courses, on theses, dissertations, research articles, etc.

unless specifically allowed by the instructor or supervisor.

“Artificial intelligence can improve one's research, coding, and analysis.”

“Another key concern with many AI tools is data leakage, which is the unintentional exposure of private or sensitive information. Some AI applications may store, share, or reuse whatever users input. A simple prompt could accidentally send confidential data into models that are not designed to protect it.”

“Avoid inputting sensitive or proprietary data into public AI tools.”

“Ensure third-party AI systems comply with privacy regulations such as FERPA and GLBA.”

“Users who seek to incorporate P3/P4 data should contact the Chief Information Security Officer's office and may also need to contact UCSB Human Resources for employee data. They may also need to contact the Campus Privacy Officer.”

“The use of AI writing technologies falls within the purview of the Student Conduct Code and the Student Guide to Academic Integrity. It states that “Materials (written or otherwise) submitted to fulfill academic requirements must represent a student’s own efforts unless otherwise permitted by an instructor.” Therefore, student use of AI-assistive technology for writing is not allowed in courses, on theses, dissertations, research articles, etc.

unless specifically allowed by the instructor or supervisor.”

“These guidelines, developed by the UCSB ITC Subcommittee on AI, are intended to serve as guidance for members of the campus community who engage with AI for research, teaching, administrative work, and other university-associated functions.”

“We encourage you to review the University of California's AI Principles to learn more about ethical considerations before working with AI.”

“We expect students to maintain academic integrity and honesty while using AI writing technology, acknowledging any and all assistance received from these tools.”

“Many instructors have different policies for each assignment and/or an AI-attribution clause for assignments in which students describe and reflect on their use of AI”

“If you use AI, show how you cite/attribute AI usage.”

“Individuals should be informed when AI-enabled tools are being used. When individuals are permitted or forbidden to use AI tools, or when individual or campus unit data is used to train AI-enabled tools, this should be made clear by the units implementing the AI tools.”

“While AI detection software exists, the UCSB Office of Student Conduct does not accept these tools as sole evidence for academic dishonesty due to their known inaccuracies.”

“If misuse of AI is suspected, the determination will be based on a "preponderance of evidence," which may include a comparison to students’ previous work, an oral discussion of the submitted work, or other indicators of a substantial change in writing style or content that suggests unauthorized assistance.”

“Submitting student work to anti-plagiarism software may violate students’ intellectual property rights. When student work is uploaded into a AI-Writing/plagiarism detector database, the student may lose ownership of their work and the instructor/University unable to safeguard how it is shared and used in the electronic commons.”

“AI should not be used to provide direct feedback on student work. It is possible to use AI to analyze student work for common patterns, generate categories of success or areas of challenge, or create a set of sample comments; however, you must obtain consent.”

“All faculty, staff and researchers are eligible for this program. Students and graduate students are not eligible.”

“Selected participants must agree to complete a brief onboarding module and participate in 2-3 short feedback surveys to help evaluate the success of this pilot.”

“These guidelines and resources are for all students, faculty, and staff at UCSB who use generative AI and/or machine learning in coursework, research, and administration.”

“All UCSB non-student employees now have access to the Google Gemini Web App and NotebookLM through campus-issued Google accounts.”

“Your access to these tools through the UC agreement is protected by the University of California’s data and privacy policies. This means that your data and conversations are not used to train Google's generative AI models and will not be accessed by human reviewers.”

“When you use tools other than Google Gemini Web App and NotebookLM, like OpenAI’s ChatGTP, you may lose control over how your information is stored or used. Many public AI services use your data to train future models or share it with third parties.”

“For best practices on safe AI use:

* Do not share personal details (home address, phone number, SSN, ID numbers).

* Avoid inputting sensitive or proprietary data into public AI tools.”

“Vendors must also delete all UC data when a contract ends.”

“Users who seek to incorporate P3/P4 data should contact the Chief Information Security Officer's office and may also need to contact UCSB Human Resources for employee data. They may also need to contact the Campus Privacy Officer.”

“UC Santa Barbara is actively evaluating how the campus community can benefit from AI and exploring its potential impacts. The Office of the CIO provides general guidelines, definitions, and resources, and is working with appropriate campus leadership to develop area-specific information related to research, instruction, workplace productivity, and student life.”

“These guidelines, developed by the UCSB ITC Subcommittee on AI, are intended to serve as guidance for members of the campus community who engage with AI for research, teaching, administrative work, and other university-associated functions.”

“The University of California Santa Barbara should adopt appropriate policies, processes, and structures to ensure that the University consistently enacts and pursues adherence and accountability to the above principles in its development, use, and regulation of the use of AI systems. In implementing AI tools the University and/or its relevant units should provide a clear process for individuals to express concerns about their use.”

“The University should remain aware of general AI developments, especially in conjunction with enterprise-level technologies for which the University has contracted, and ensure that these are consistent with the principles outlined in this document.”