University of Glasgow AI Policy

For unsupervised assessments (i.e., assessments which are not supervised or invigilated), students may use Generative AI (GenAI) tools provided they acknowledge this use appropriately and the submitted work remains substantially their own.

For most coursework and take-home assessments, students may use GenAI tools provided they:

● Acknowledge their use – explain what tools were used and how

● Ensure the work remains substantially their own – GenAI should assist,

not replace, original, independent thinking and learning

● Verify accuracy – check all information, citations, and claims

● Follow any specific instructions – course coordinators may set additional

requirements or restrictions.

Course coordinators will specify, on an assessment-by-assessment basis, whether any limitations apply for the usage of AI within that assessment (including if AI must be used in only particular ways or, indeed, if AI use is not permitted at all).

For supervised assessments – including examinations, in-class tests, and other invigilated tasks – students are not permitted to use GenAI unless the course coordinator has given express permission in the assessment brief.

This applies to:

● In-person written examinations

● in-class tests and quizzes

● supervised practical work

● oral presentations and vivas

● any other assessment conducted under controlled conditions.

This restriction extends to wearable devices and other emerging technologies with AI capabilities. Using GenAI when it is not permitted constitutes a breach of academic integrity

For general learning purposes – as distinct from summative assessment – students are encouraged to explore how GenAI might support their studies. This could include:

* exploring complex topics and generating explanations

* brainstorming ideas and structuring arguments

* practising concepts through dialogue with AI

* checking grammar and improving clarity

* summarising reading materials

* generating practice questions.

Students should follow all University policies when using GenAI for learning, including the Academic Integrity Policy and Acceptable Use of ICT Resources Policy.

You must not copy, translate, or lightly edit, someone else’s work, you must not have any other person, service or AI tool prepare your work, and you must not prepare your work with another person (except in specific assignments where it is clearly marked as a group effort).

Remember that you must reference all content you use or consult, including open-source programming code.

Generative AI (GenAI) refers to technologies capable of creating digital content – including text, images, video, music, and computer code.

There is therefore one overriding principle, which applies to all staff, students, and researchers at the University: any use of generative AI tools must be accompanied by critical analysis and oversight on the part of the user.

Further, the University’s position on the use of AI in writing is clear: work that is not your own effort or is without appropriately transparent acknowledgement of sources or tools used (e.g. work submitted that is the product of Generative AI) does not meet crucial requirements for assessment or academic/research integrity.

We would urge caution when using AI tools to check your writing.

It is important to understand that AI tools cannot be the author of a work.

It may be more appropriate to acknowledge the use of AI tools rather than to cite them, e.g. depending on the guidance for submitting your assessment or the guidance provided by your publisher.

There is therefore one overriding principle, which applies to all staff, students, and researchers at the University: any use of generative AI tools must be accompanied by critical analysis and oversight on the part of the user.

Many tools incorporate inputs into how AI models are 'trained' to respond and therefore researchers should exercise great care in putting their data or work into these tools.

Exposing your data, ideas, or research, or those of others without permission, to an AI tool may, in effect, put it into the public domain, compromise confidentiality, or allow the work to be used without attribution, accountability, context, or completeness.

This guidance seeks to support the responsible, appropriate, and informed use of AI tools and to support academic and research integrity.

There is therefore one overriding principle, which applies to all staff, students, and researchers at the University: any use of generative AI tools must be accompanied by critical analysis and oversight on the part of the user.

Further, the University’s position on the use of AI in writing is clear: work that is not your own effort or is without appropriately transparent acknowledgement of sources or tools used (e.g. work submitted that is the product of Generative AI) does not meet crucial requirements for assessment or academic/research integrity.

Students must still acknowledge how AI has been used and content generated by an AI cannot be submitted as though it is the student's own work.

If using any form of GenAI tool, you must acknowledge how the tools have been used within your work. You cannot submit any content produced by GenAI as your own work.

The specific rules for many referencing styles are still to be finalised, but the general rules are:

* Name the AI platform used (e.g., OpenAI ChatGPT or Google Bard)

* Include details on the date of use of AI

* Ideally, include details on the prompts input (and, if possible, the responses received)

* Include details of the person who input the prompts

* Keep records of the responses output by AI, even if you do not include these in the submission itself

* Be clear, open and transparent in your use of AI

It may be more appropriate to acknowledge the use of AI tools rather than to cite them, e.g. depending on the guidance for submitting your assessment or the guidance provided by your publisher.

Students using GenAI to generate content and submitting it as their own work is academic misconduct.

Using GenAI when it is not permitted constitutes a breach of academic integrity

Otherwise, you may create suspicion and mystery around the tools, leading to students potentially misusing GenAI and thus falling into the territory of creating an unfair advantage and facing a conduct case.

It is important to note that students will expect communication about the extent to which GenAI can be used in assessment activities. You can do this via various communication channels such as Moodle, assessment briefs and in-class discussions.

In determining that some GenAI usage is permissible, staff must consider before finalising the assessment design, how they wish their students to use or engage with the tools. Avoid partial use of GenAI unless you are very clear how you would know if GenAI had been used in ways other than those permitted. Assessment design is crucial.

Anything Copilot produces must be reviewed by a human.

Many staff members are already using ChatGPT in their own work and it is only reasonable to assume students are too.

Copilot, a new feature in Microsoft 365, is an Artificial Intelligence (AI) companion created by Microsoft and is the only AI service approved for use with University data.

Copilot Chat is the only AI service approved for use with University data.

Anything Copilot produces must be reviewed by a human.

Confidential or sensitive information (including, for example, IP) belonging to the University or any third party should not be put into AI tools

Microsoft Copilot Chat is the only AI service that the University has currently assessed as having sufficient security controls for processing University data.

AI tools are also not recommended for use in confidential meetings such as grievance, disciplinary or student conduct meetings, or in meetings discussing special category data, legal, compliance or regulatory matters.

Users of personal or other confidential data must take appropriate security measures against unauthorised access to, or alteration, disclosure or destruction of, that data and against its accidental loss or destruction. The Guidelines on handling Confidential Data are designed to provide a secure framework within which confidential material may be protected and must be followed.

The University of Glasgow believes Generative Artificial Intelligence (GenAI) tools are potentially transformative as well as disruptive. They increasingly feature in academic and professional workplaces, which means that our students will graduate into an GenAI-augmented world. The university has a responsibility to prepare students for this world, providing space to experiment with, and understand the potential of, GenAI in an ethical way.

The University’s approach is guided by the following principles:

● Transparency – students and staff should discuss GenAI use openly,

acknowledge when it has been used, and build trust through honest

engagement

● Accountability – individuals remain responsible for work they submit,

There is therefore one overriding principle, which applies to all staff, students, and researchers at the University: any use of generative AI tools must be accompanied by critical analysis and oversight on the part of the user.