University of Winchester AI Policy

1.4 All students are expected to develop their skills and, where directed, may use appropriate emerging technologies and resources in the course of their learning. What is not acceptable is the use of generative artificial intelligence (AI), other technology or resources to generate work on behalf of the student. This includes the use of technology to materially improve students’ own academic work.

Every student, when submitting work, confirms that the work is their own and in doing so is affirming that they have created the work themselves unless specific reference to the use of technology or other resources has been approved and directed within the assessment guidance and accordingly referenced by the student.

academic assignment in circumstances in which a reasonable person should have known such aid was not permitted. We recognise and include here that new technological and commercial aids and services continually emerge that, if used as aids against the principles of academic integrity above, would be considered as breaches for investigation under these procedures.

c. Cheating is defined as using deceitful or fraudulent means to obtain an unfair advantage in an assessment, for instance by bringing unauthorised materials into an exam venue, or breaching University regulations, policies or procedures relating to assessments

1.4 All students are expected to develop their skills and, where directed, may use appropriate emerging technologies and resources in the course of their learning. What is not acceptable is the use of generative artificial intelligence (AI), other technology or resources to generate work on behalf of the student. This includes the use of technology to materially improve students’ own academic work.

The University expects its staff and students to maintain integrity and high ethical standards in the conduct of research and to ensure validity and accuracy in the collection and reporting of funding, regardless of how the activity is funded.

It is recommended that you produce a data management plan (DMP) prior to beginning research, to ensure that data is consistently and securely stored.

Technologies like generative artificial intelligence should only be used in line with the Guidelines that have been issued for students and academic staff. If members of staff are investigating or researching these areas, it should be registered with ethics panels, Heads of Department, and Knowledge & Digital Services.

The University expects its staff and students to maintain integrity and high ethical standards in the conduct of research and to ensure validity and accuracy in the collection and reporting of funding, regardless of how the activity is funded.

Ensure researchers act in accordance with employer and funder policies related to research integrity.

Every student, when submitting work, confirms that the work is their own and in doing so is affirming that they have created the work themselves unless specific reference to the use of technology or other resources has been approved and directed within the assessment guidance and accordingly referenced by the student.

a. Plagiarism is the act of using someone else’s work, ideas or words without giving them appropriate acknowledgement. It can be in the form of verbatim or near-verbatim copying or paraphrasing without acknowledgement, from published or unpublished material which is the intellectual property of another, including the work of other students and Artificial Intelligence services, regardless of whether the work was used with or without permission from the author.

Sources may include Artificial Intelligence and an indicative list of these can be found on the University intranet.

The University will always seek to maintain the highest possible academic standards and is within its authority to utilise technology to assist in the identification of cases where misuse of resources is suspected. These include, but are not limited to, mechanisms to confirm authentic authorship of students’ work.

3.3 If there is a record of a previous referral to Additional Academic Learning, the issue will be investigated as academic misconduct. Students should be very clear that having had the opportunity to undertake Additional Academic Learning, any future proven instances of plagiarism could attract sanctions as previous instances will be taken into account when imposing penalties, and each instance at a higher level of sanction. (See section 5.6 and appendix 1 for examples of sanctions.)

Penalty 2: Marks of zero will be given for all assessments within the module, but second attempts will be given for capped marks where resubmission is possible

Penalty 3: Fail and retake module for capped marks (or substitute module if original module not available). Ethics breaches – student also required to restart process with new data/ethics documents or resubmit an amended Research Proposal/Ethics Form as appropriate where resubmission still available

Penalty 4: Research degree students will not be permitted to progress (including upgrading to PhD) until they have clearly evidenced that they have addressed the issues that have come to light and may in some cases have their programme terminated.

Any data, evidence or results collected/obtained up to that point cannot be used in any subsequently submitted thesis.

2.12.All users are expected to be wary of using technologies which have not been made available by the University. Technologies like generative artificial intelligence should only be used in line with the Guidelines that have been issued for students and academic staff. If members of staff are investigating or researching these areas, it should be registered with ethics panels, Heads of Department, and Knowledge & Digital Services.

All users are expected to be wary of using technologies which have not been made available by the University. Technologies like generative artificial intelligence should only be used in line with the Guidelines that have been issued for students and academic staff.

Employees of the University must not do any of the following, without the proper authorisation and approval from their head of department:

a) Develop, purchase or subscribe to a new computer system/platform for processing personal data.

b) Use an existing computer system to process personal data for a newpurpose.

c) Create a new electronic or paper filing system, including spreadsheets’ containing personal data.

d) Use an existing electronic or paper filing system, including spreadsheets containing personal data for a new purpose.

All new software and systems must be approved and procured through Knowledge and Digital Services who will check for technical, security and data protection compliance.

If users are undertaking University work and only have access to “open” networks (for example those provided in public venues), activity should be limited as much as possible and sensitive data should not be accessed.

Technologies like generative artificial intelligence should only be used in line with the Guidelines that have been issued for students and academic staff. If members of staff are investigating or researching these areas, it should be registered with ethics panels, Heads of Department, and Knowledge & Digital Services.